Senior Director of Facilities & Projects

Job Title

Job Description

Responsibilities

Facilities and Asset Management Leadership

• Provide strategic oversight of facilities, housing, fleet, grounds, infrastructure, and physical assets across TSS locations
• Develop and implement long-term maintenance, replacement, and asset management strategies
• Establish systems that ensure facilities remain safe, functional, sustainable, and mission aligned
• Oversee work order systems, fleet systems, asset tracking, and operational reporting
• Support long-term campus planning and facility improvement efforts
• Supervise the Property Operations Manager and facilities team
• Develop staffing plans, operating standards, departmental goals, and performance expectations
• Promote a culture of safety, accountability, service, collaboration, and continuous improvement

Project and Capital Planning Leadership

• Lead major facilities, infrastructure, capital, and strategic projects across TSS
• Support campus planning, facility master planning, infrastructure projects, and major organizational initiatives
• Coordinate projects involving educational, operational, financial, facilities, and organizational stakeholders
• Develop project scopes, timelines, budgets, communication plans, and success metrics
• Ensure projects align with organizational priorities, financial realities, and Board-approved goals
• Identify opportunities for operational improvement, infrastructure investment, and long-term sustainability
• Track project progress, anticipate barriers, and support timely decision making

Stakeholder, Consultant, and Community Relations

• Serve as the primary liaison with architects, engineers, consultants, contractors, regulatory agencies, and community partners
• Facilitate stakeholder engagement throughout project planning and implementation
• Lead project meetings and maintain accountability among internal and external participants
• Build strong relationships that support successful project outcomes
• Represent TSS professionally with staff, families, students, donors, vendors, and community partners

Procurement, Contract, and Vendor Management

• Lead RFPs, procurement processes, and vendor selection
• Negotiate contracts and manage vendor relationships in partnership with organizational leadership
• Ensure scopes, deliverables, budgets, timelines, and expectations are clearly defined
• Maintain project documentation, contracts, agreements, and records
• Evaluate vendor performance and identify opportunities for improvement and cost savings

Financial Stewardship and Budget Management

• Develop and manage departmental operating and capital budgets
• Track project expenses, monitor budget performance, and identify financial risks
• Support long-range capital planning, asset replacement forecasting, and facilities investment planning
• Assist leadership with financial analysis, project forecasting, and investment decision making
• Identify cost-saving opportunities while maintaining safe and effective operations

Governance, Reporting, and Organizational Planning

• Prepare reports, presentations, and project updates for executive leadership and the Board of Directors
• Support Board committees and planning processes related to facilities, infrastructure, and capital projects
• Provide regular updates on project progress, risks, milestones, budgets, outcomes, and key decisions
• Ensure project execution aligns with organizational priorities and governance expectations

Risk Management, Safety, and Compliance

• Promote safe operations across campuses, facilities, housing, grounds, and infrastructure
• Ensure compliance with building codes, environmental regulations, safety standards, permits, insurance requirements, and organizational policies
• Support emergency preparedness, business continuity planning, and risk mitigation efforts
• Identify project-related risks and develop mitigation strategies
• Support property, housing, fleet, facilities, and infrastructure-related compliance needs

One TSS Responsibilities

• Collaborate across TSS programs and departments in service of the organizational mission
• Participate in organizational leadership initiatives and strategic planning efforts
• Periodically participate in on-call responsibilities as assigned
• Positively represent TSS with staff, families, students, donors, community members, and partners
• Contribute to inclusive work and learning environments through ongoing cultural competency and leadership development

Qualifications

Required Qualifications

• 7 to 10 years of experience in facilities management, construction management, capital project management, infrastructure development, operations leadership, or a related field
• Demonstrated experience leading complex, multi-stakeholder projects from planning through execution
• Experience supervising teams and building strong systems, expectations, and accountability
• Experience developing and managing departmental budgets, project budgets, and capital planning processes
• Experience with procurement, contract negotiation, vendor management, and consultant coordination
• Strong communication, leadership, facilitation, and project management skills
• Ability to manage multiple priorities, projects, timelines, and stakeholders simultaneously
• Strong judgment, problem-solving skills, and ability to make sound decisions in dynamic environments
• Ability and willingness to support hands-on facilities and maintenance work when needed
• Valid driver's license

Preferred Qualifications

• Experience working within educational institutions, nonprofits, camps, hospitality organizations, or mission-driven organizations
• Experience with campus planning, facilities development, employee housing, fleet management, or infrastructure management
• Familiarity with permitting, regulatory requirements, construction practices, and facilities operations in Wyoming and Idaho
• Project Management Professional certification or equivalent project management experience
• First Aid, CPR, and AED certification or ability to obtain within the first 90 days of employment

Working Conditions and Physical Requirements

• Primarily campus-based in Jackson, Wyoming, with regular work across TSS campuses, facilities, housing units, grounds, and operational locations
• Ability to move throughout indoor and outdoor campus environments, including offices, classrooms, housing units, maintenance areas, mechanical spaces, construction sites, trails, parking areas, and grounds
• Regular computer and office work, including sitting, standing, typing, reading, preparing reports, reviewing documents, and participating in meetings
• Ability to walk, stand, bend, reach, climb stairs, kneel, crouch, and access maintenance, mechanical, storage, and facilities areas
• Ability to lift, carry, push, or pull up to 50 pounds occasionally
• Ability and willingness to support hands-on maintenance or facilities work when needed, including basic repairs, moving materials, setup, cleanup, housing turnover, and urgent facilities needs
• Ability to work in a variety of weather conditions, including snow, ice, rain, heat, cold, wind, mud, and uneven terrain
• May require work outside regular business hours, including early mornings, evenings, weekends, holidays, or urgent response situations
• Requires driving between campuses, housing units, project sites, vendor locations, and community partner locations