Event Producer

Event Producer

The Event Producer is a full-time, in-office position that supports the Event Sales team by managing the planning, coordination, and execution of events from proposal through production. This role serves as a key organizational and communication hub, ensuring timelines, logistics, and event details are handled accurately and efficiently.

Working closely with Event Sales Designers and internal production teams, the Event Producer helps translate creative vision into seamless, well-executed events while maintaining HMR Designs' standards of quality and professionalism.

Compensation & Benefits

• Salary plus commission
• Paid vacation and sick/personal time during the first year
• Eligibility for health, dental, vision, FSA, STD, LTD, life insurance, 401(k), and cell phone reimbursement

Schedule

• Monday–Friday, 8:30am–5:00pm
• Evenings and weekends as required by event schedules

Qualifications

• Professional, confident, and client-ready demeanor
• Strong written and verbal communication with high attention to detail
• Highly organized with strong project and time management skills
• Customer service-driven, proactive, and adaptable
• Able to multitask, prioritize deadlines, and work independently
• Comfortable coordinating and directing internal teams
• Proficiency with macOS, Google Workspace, email, internet research, and Adobe Illustrator
• Social Tables experience a plus
• Ability to quickly learn and use Direct, the company's proprietary event management system
• Relevant experience in event production, design, floral, fashion, or a related field
• Stylish business casual dress and excellent personal grooming required

Responsibilities

Event Planning & Systems Support

• Support Event Sales Designers throughout the sales and production process
• Create proposals and event Creatives using Direct, including specs and pricing
• Track timelines, deadlines, and inventory availability
• Monitor custom projects to ensure pricing, ordering, and production milestones are met

Collaboration & Communication

• Serve as liaison between Event Sales, internal departments, and Management
• Attend production meetings, client meetings, and mockups as needed
• Distribute Creatives, revisions, and well-organized Day of Event materials

Logistics & On-Site Execution

• Conduct venue site surveys to assess installation logistics
• Source and manage rental items and subcontractors
• Confirm timelines with clients, planners, and internal teams
• Assist with or lead on-site event execution, ensuring timelines and expectations are met
• Troubleshoot issues and provide thoughtful solutions in real time

Additional Support

• Create inspiration boards and floor plans
• Maintain accurate scheduling in the company Google Calendar
• Prepare conference rooms and materials for client meetings
• Support promotional events, special projects, and last-minute client needs
• Assist with process improvements and workflow efficiencies

This role description outlines the general scope of responsibilities and may evolve as business needs change.