HR Specialist

About Company:

Element U.S. Space & Defense stands at the forefront of testing innovation, serving as a trusted partner to NASA, the U.S. Department of Defense, government agencies, and prominent industry leaders across the space and defense sectors. Founded as NTS Technical Systems, our company brings over 60 years of experience and expertise in handling the most complex projects and programs in the world.

From centrifuge testing for the latest Mars rover, vibration testing for the Space Launch System (SLS), to environmental simulations for next-generation missiles, we are the pioneering partner for highly custom, end-to-end testing design and implementation. By advancing our state-of-the-art testing technologies, subject matter expertise, and service to critical missions, Element U.S. Space & Defense has become the go-to partner for ground-breaking industries.


What We Offer:

Growth & Development:

• Opportunities for professional development and career advancement.
• A collaborative and innovative work environment.
• The chance to work on groundbreaking projects that shape the future of space and defense.

Benefits:
Employees are eligible to participate in the benefits offered throughout their availability, including the following:

• Medical, Dental, Vision, Short- and Long-Term Disability, Life Insurance, Flexible Spending Accounts
• Seven (7) paid holidays and four (4) paid floating holidays, depending on your hire date
• Paid Time Off (PTO), accrued biweekly
• 401k with employer match
• Twelve (12) hours of Paid Volunteer Time Off (PVTO) each year
• Tuition reimbursement and other employee programs
• Flexible schedules offered at some of our labs
• Monthly Lab Bonus plans (Based on position)

Salary:
At EUSSD, compensation is determined through a comprehensive approach that considers candidate qualifications, role responsibilities, market benchmarks, and organizational needs. Pay may vary by location; for this position, the annual base salary target range is $29.00 - $32.00/hr, with potential eligibility for bonuses or commission depending on the role.

Summary:

The HR Specialist is responsible for supporting a broad range of human resources functions, including employee onboarding and offboarding, coordinating with candidates and new hires, and serving as a liaison between managers and key internal departments to ensure a seamless and compliant employee lifecycle experience. This role also ensures adherence to HR policies, procedures, and regulatory requirements and may provide support across additional HR areas such as benefits administration and recruitment, as needed.

Primary Responsibilities:

• Administer and support the employee lifecycle, including onboarding and offboarding activities such as offer coordination, background and drug screenings, IT setup, ADP data entry, benefits communications, exit processing, and weekly reconciliation tracking.
• Maintain HR systems and update employee records in ADP, including job changes, compensation updates, position details, bonus information, requisition closures, and approval of direct deposit changes, auditing employee data, ensuring accuracy and compliance.
• Serve as a key point of contact for employees, candidates, and managers by responding to inquiries and providing timely follow-up and status updates.
• Support HR compliance and reporting initiatives by assisting with audits, regulatory reporting, I-9 verification and physical inspection requirements, data reviews, and other compliance-related processes, while partnering with HR Business Partners and cross-functional teams to ensure adherence to applicable laws, policies, and internal controls.
• Review, update, and maintain HR documentation and materials, including onboarding forms, internal documents, rebranding updates, and the development of HR presentations and manager resources.
• Process HR-related billing and administrative tasks, including reviewing ADP screening invoices for accuracy, reconciling charges, coordinating approvals, submitting documentation to Accounts Payable, maintaining manager distribution lists, and supporting employee system access such as Concur setup.
• Support a variety of HR initiatives and programs, including:
  1. Maintaining Compass (intranet), shared drives, templates, and forms
  2. Refreshing interview guides, supporting job description updates, and building manager toolkits
  3. Administering internship and mentorship programs, annual engagement initiatives, and wellness/EAP offerings
  4. Managing the annual training and compliance calendar, conducting I-9 audits, and facilitating exit interviews

Minimum Qualifications:

• Four years of relevant experience in a role that develops the skills and knowledge required to perform the functions and responsibilities of this position.
• Experience with Human Resources Information Systems (HRIS) and employee data administration; proficiency in Microsoft Office applications.
• Strong organizational, multitasking, and analytical skills, with a high level of accuracy and attention to detail.
• Excellent communication, customer service, and interpersonal skills, with the ability to work effectively with employees at all levels.
• Demonstrated critical-thinking and problem-solving abilities, including the capacity to interpret complex procedures, regulations, and compliance requirements.
• Knowledge of reporting processes and record-keeping best practices in a confidential environment.
• This is an onsite role, located in a lab; travel may be required.

Preferred Qualifications:

• Bachelor's Degree in Human Resources, Business Administration, or related field.
• Certification such as CEBS will be a plus.
• 6+ years of related experience.
• Background in Human Resources is strongly preferred.

Knowledge and Skills:

• Knowledge of federal, state, and local employment laws, including California labor and employment regulations, with a general understanding of HR and payroll compliance requirements.
• Strong written and verbal communication skills, with the ability to gather information, assemble data, prepare reports, and present material effectively.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to work under pressure, manage competing priorities, and address challenging situations or conflict effectively.
• Proficiency in using standard office technology, including computers and related equipment, with the ability to review and analyze information on screen with attention to detail.

Physical Requirements:


While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.


EEO Policy Statement:

It is the policy of Element US Space & Defense to offer Equal Employment Opportunity to all individuals without regards to race, creed, ancestry, color, sex, gender identity, sexual orientation, marital status, age, national origin, physical disabilities, pregnancy, childbirth, and related medical conditions.


Equal Opportunity Employer M/F/D/V

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