Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to support payroll and accounts payable operations for a growing organization in Fulton, Maryland. This position plays an important role in maintaining accurate employee compensation, coordinating timely vendor payments, and keeping financial records organized and reliable. The ideal candidate brings strong judgment, discretion with sensitive information, and the ability to manage deadlines across multiple accounting tasks.

Responsibilities:
• Administer semi-monthly payroll from start to finish, ensuring employee pay is processed accurately and on schedule.
• Review payroll activity for compliance with applicable federal, state, and local requirements, and address any issues that arise.
• Maintain complete payroll documentation, prepare related reports, and respond to employee questions with professionalism and urgency.
• Examine invoices for accuracy, secure appropriate approvals, and coordinate prompt payment to vendors.
• Keep vendor profiles up to date and monitor disbursements to support accurate and timely accounts payable activity.
• Reconcile payable balances and investigate discrepancies to ensure accounting records remain current and correct.
• Contribute to month-end close activities by supporting account analysis, reporting preparation, and related accounting tasks.
• Assist with journal entries, ledger reconciliations, audit support, and the organization of financial documentation.

• At least 5 years of experience in payroll, accounts payable, or a closely related accounting function.

• Bachelor’s degree in Accounting, Finance, or a related discipline, or equivalent practical experience.

• Demonstrated experience managing full-cycle payroll, including multi-state payroll processing.

• Hands-on knowledge of payroll and accounting systems such as ADP Workforce Now, Paylocity, Unanet, or similar platforms.

• Solid understanding of payroll regulations, accounting fundamentals, and internal controls.

• Intermediate to advanced Microsoft Excel skills with the ability to work effectively with financial data and reports.

• Strong attention to detail, sound problem-solving ability, and the capacity to manage confidential information responsibly.

• Clear written and verbal communication skills with the ability to collaborate across departments and meet deadlines consistently.