Program Administrative Analyst Support

Program Administrative Analyst

Ocean Associates Inc. (OAI) is seeking an applicant to provide Program Administrative Analyst support to the National Oceanic and Atmospheric Administration (NOAA), National Marine Fisheries Service (NMFS), Office of the Assistant Administrator OAA) in Silver Spring, MD.

NOAA's National Marine Fisheries Service (NMFS), also known as NOAA Fisheries, is responsible for the stewardship, conservation, and management of the Nation's living marine resources and their habitats. NMFS supports sustainable fisheries, protected species recovery, healthy marine ecosystems, safe seafood, and science-based decision-making.

The NMFS Office of the Assistant Administrator (OAA) provides executive leadership and coordination for regulatory, scientific, communications, operational, human capital, aquaculture, policy, and equal employment opportunity activities. OAA requires professional administrative and analytical support to maintain timely, secure, accurate, and accessible operations across its executive and mission support functions.

Tasks include:

• Develop and implement improved methods, templates, trackers, dashboards, checklists, automated products, and tools that simplify and streamline administrative functions.
• Assist in implementing efficient cost-documentation processes, tools, and methods that meet NOAA and other applicable agency requirements.
• Provide strategic calendaring support for NOAA Fisheries executive leadership, including mechanisms to triage meeting requests, track meeting materials, and manage leadership action items.
• Format, proofread, edit, and quality-control draft correspondence, memoranda, briefing materials, reports, presentations, and associated packages.
• Organize and support training for staff on plain language, administrative processes, and document quality standards.
• Develop draft communications plans and campaigns targeting specific audiences for Government review and approval.
• Provide expertise in Government communications practices, including GPO style, plain language guidelines, photo organization, and Section 508 accessibility support.
• Produce presentations and visual materials to help managers, scientists, and leaders convey complex information to non-technical audiences.

Start Date: Contingent upon award of contract.

Location: NMFS Headquarters. 1315 East-West Highway, Silver Spring, MD 20910. Telework or remote support may be possible when authorized.

Travel: Travel is not anticipated as a routine requirement but may be authorized when necessary.

Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $25.00 - $45.00 per hour.

Requirements include:

• Bachelor's degree and three (3) years of experience, or a Master's degree, from an accredited college or university.
• Qualifications should be commensurate with an associate degree or equivalent experience and approximately eight years of relevant administrative or program analysis experience for senior support roles.
• Strong written and oral communication skills; proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, electronic file management, calendars, spreadsheets, and approved collaboration tools; and the ability to learn NOAA/DOC systems and procedures quickly.
• Experience developing process improvements, trackers, dashboards, briefing materials, plain language products, communications support materials, Section 508/accessibility checks, and executive-level coordination tools.

Applicants should submit a resume that includes:

• Cover letter that briefly describes how you meet the required and preferred qualifications listed.
• Work history for past 10 years or since last full-time education.
• Education.
• Previous experience or training with similar requirements.
• Three professional references.
• Include your name in the document file name.
• Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).