Fleet Coordinator

Job Description

Job Description

Our vision: Eastern Mennonite School aspires to embody the love of Jesus as a learning community where every student belongs, thrives, and joins God’s work in the world. 

Our mission : Eastern Mennonite School, with home and church, invites students to faith in Jesus Christ, academic excellence, personal integrity and compassionate service. 

Belonging: At Eastern Mennonite School our commitment to faith compels us to create spaces that are inclusive, that treat all members of our community with respect, and that value each individual’s voice, conscience, identities, lived experiences, and perspectives. We celebrate differences, welcome open and meaningful dialogue, and cultivate critical thinking. Together, we dedicate our actions to working towards peace, equity, and justice in the world around us.

Position: Fleet Coordinator

Supervised by: Facilities Manager

Positions Supervised: Drivers

Classification: Non-Exempt, FT Benefits, 12 months

Effective Date: September 1, 2026

Position Description:

The Fleet Coordinator is responsible for maintaining our fleet of vehicles (1 car, 1 pickup truck, 2 minivans, 4 minibuses, and 3 full-size buses) and field equipment; coordinating transportation logistics for the school; and participating as a member of our physical plant team.

Key Responsibilities:

Maintain school vehicles and field equipment (70%)

1. 1. Keep all buses, support vehicles, and field equipment in running order by ensuring all routine maintenance and repairs are performed as scheduled and necessary.
   2. Clean vehicles and equipment as necessary.
   3. Perform regular pre-trip inspections for all vehicles used to transport students.
   4. Schedule and move vehicles to repair shops for safety and major mechanical repairs.
      

Coordinate transportation logistics for the school (20%)

1. 1. Work with the Athletic Director to schedule vehicles and drivers for team transportation.
   2. Serve as primary contact for teachers who need to schedule field trips, ensuring transportation is available through a school vehicle, rental vehicle, or chartered coach.
   3. Coordinate transportation for certain all-school events, including School Day Out, E-Term, and Community Service Day.
   4. Coordinate and execute safety protocols for vehicles and drivers through documented safety plans and regular trainings.
   5. Track and report vehicle mileage, working with the Business Office to bill appropriate departments or teams.
   6. Able and willing to drive as needed, including on short notice if a driver becomes unavailable or a bus breaks down en route. A commercial driver’s license with a school bus endorsement is preferred.

Support and assist as a member of the physical plant team (10%)

1. 1. Assist other maintenance staff as needed.
   2. Help ensure the campus is ready for significant annual events with setup and teardown as needed.
   3. Assist with snow removal.
   4. Work with other maintenance staff to keep tools and equipment storage neat and orderly, purging unnecessary clutter, and disposing of scrap metal and other materials.

Qualifications:

1. Must be a committed Christian supportive of Anabaptist beliefs, who is energized by assisting the school in its programs and mission.
2. Should present a cheerful disposition, have experience providing direction and leadership to others and quick to assist others.
3. Interest in securing and using volunteer help on a regular basis.
4. Excellent organizational skills, attention to detail and a high degree of accuracy.
5. Able to communicate using electronic means, email, internet purchasing, word processing, and spreadsheet skills are beneficial.
6. This position will require schedule flexibility to assist in setting up around major events for the school.
7. Must have the capacity to grasp and adjust to new and changing situations.
8. Exhibits manual dexterity and ability to work under the pressure of time.
9. Ability to work within a team and relate well with students, faculty, and staff.
10. Competent in automotive mechanics and vehicle maintenance. CDL holder with school bus endorsement preferred.
11. Familiar with or capable of learning seasonal practices of gardening & lawn care.

Physical Requirements:

Working conditions and physical requirements require ease in lifting up to 50 pounds and spending long amounts of time on feet.

This position description is not a complete statement of all duties and responsibilities comprising your position. It contains only the facts necessary to evaluate your position on a fair basis.

It is our policy to practice equal opportunity without regard to an individual's race, color, national or ethnic origin, sex, age or disability in the application of any policy, practice, rule, or regulation. Functioning as a faith-based school, EMS may discriminate on the basis of the school's faith values in hiring decisions. Any form of harassment is absolutely prohibited.