Medical Receptionist / Administrative Assistant

Job Description

Job Description

About the Role:

Allergy Consultants PA is looking for a friendly and organized Medical Receptionist / Administrative Assistant to join our team in Verona, NJ. This is a great opportunity to be the welcoming face of a dedicated medical practice while keeping daily operations running smoothly. If you thrive in a fast-paced healthcare environment and love helping people, we want to hear from you!

Responsibilities:

• Greet and check in patients in a warm, professional manner at the front desk
• Schedule, confirm, and manage patient appointments using medical scheduling software
• Answer and direct incoming phone calls, take messages, and respond to patient inquiries
• Verify patient insurance eligibility and process co-pays and billing information
• Maintain and update accurate patient records and medical charts (EMR/EHR systems)
• Coordinate referrals, prior authorizations, and communication with insurance providers
• Perform general administrative duties including filing, faxing, and managing correspondence

Requirements:

• Prior experience as a medical receptionist or administrative assistant in a healthcare setting preferred
• Familiarity with EMR/EHR systems and medical scheduling software
• Knowledge of medical insurance verification, billing, and prior authorizations
• Strong communication and interpersonal skills with a patient-first attitude
• Highly organized with the ability to multitask in a busy front-office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• High school diploma or equivalent required; medical administrative certification a plus

About Us:

Allergy Consultants PA is a trusted allergy and immunology practice serving patients in the Verona, NJ area with compassionate, expert care. Our patients rely on us for personalized treatment and a welcoming experience from the moment they walk through the door. We are proud to foster a supportive team environment where staff feel valued and empowered to make a difference every day.