Purchasing Associate

Summary: The Purchasing Associate is responsible for understanding the accepted business purchasing methods and adhering to the purchasing policies and procedures of the organization. It is the responsibility of the Purchasing Associate to conduct all business in accordance with the policies and procedures of the organization, but if a subject is not covered by those policies and procedures then to act in accordance with the best business purchasing standards as currently practiced or as directed by the Purchasing Manager.

Essential Duties and Responsibilities Includes the following:

• • Performs daily review and follow up with suppliers on all past due raw material, packaging and toll processing Purchase Orders to expedite delivery and communicate an accurate ETA to Hynes
  • Performs daily Purchase Order maintenance in the company wide ERP system
  • Performs daily Manufacturing Order maintenance in the company wide ERP system
  • Performs daily review, update of log and follow up with suppliers of all rejected materials with suppliers and status of claim, material replacement, material pick up, issue Debit Memos and track Credit Memos. Works with Quality Department to ensure that claims are closed in a timely manner
  • Performs daily review & update of the Engineering Change Notice with direction from the Purchasing Manager on any ECN that affects Purchasing specifications and or open Purchase Orders
  • Performs weekly PO review of upcoming deliveries with suppliers and their ability to deliver on time
  • Performs monthly PO health checks with suppliers for raw material and packaging to ensure that material will be available to ship to Hynes on PO due date and when needed and PO balance due quantities align with the supplier's system
  • Assists with the expediting of raw material, packaging & toll processing requirements corporate wide for all products to support customer requirements and production plans for each plant
  • Performs material shortage analysis at the direction of the Chief Procurement Officer or Purchasing Manager
  • Assists with issuing Purchase Orders upon the direction of the Purchasing Manager
  • Facilitate the resolution of invoicing and receiving issues with Hynes Accounting & inventory control staff
  • Ensure performance of duties align with Standard Operating Procedures as detailed in appropriate Business Process documents to support ISO requirements. Communicate any revisions to Director of Quality.
  • Keep the Purchasing Manager informed of all activities or problems and submit reports as requested by management
  • Perform other tasks as directed by the Purchasing Manager
  • Will be trained to be the Purchasing Manager's back-up when not available

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• • • 1 to 3 years of administrative, inventory, or purchasing experience.

Mathematical Skills:

• Skills required to analyze data, understand and communicate with the suppliers and internal customers within the company.

Physical Requirements: While performing the duties of this position, the employee is regularly required to stand and sit. The employee is regularly required to use hands to feel or handle tools, objects and controls. The employee is rarely required to lift or move up to 25 lbs. Specific vision abilities required by this job include peripheral vision, close vision, depth perception and the ability to adjust focus.

Work Environment: The work environment characteristics described herein are representative of those employee encounters while performing the essential duties of this job.

• While performing the duties of this job, the employee seldom works near moving mechanical parts. The noise level in the work environment is usually quiet.

Additional Skills/or Abilities:

• Proficiency in MS Office Applications (especially Excel, PowerPoint)
• Familiarity with modern procurement or ERP software systems and MRP processes
• Excellent communication skills and attention to detail
• Collaborative skills in resolving issues
• Strong analytical and organization skills to prioritize and handle multiple tasks simultaneously

Competencies: Teamwork, Dependability, Collaboration, Initiative, Customer/Client Focus, Adaptable, Stress Tolerance, Organization Skills