Staff Specialist / Office Manager - III

Staff Specialist / Office Manager - IIISpecific to this position, experience with some mechanical/electrical/structural engineering construct and/or client's 3GIS and CoFEE systems desirable.Candidate will be required to compile data gathered from multiple resources including systems, client engineering and external vendors.Candidate will be required to compile data into specific Excel file formats for ingestion into invoicing database.Experience in telecommunications industry and/or fiber construction desirable.Job Title: This position provides administrative functions in support of several different internal groups.The incumbent is responsible for co-ordination and completion of clerical and administrative services under the direction of the above teams.In addition, this position will assist in any principal duties as required.Support the Daily activities including meeting coordination, internal and external conference calls, vendor communications and all other projects as assigned.Support the invoicing team with daily functions focused on data validation and correction, following standard accounting processes and other duties as assigned.This function includes spreadsheet and report maintenance, vendor interface, as well as any other initiatives that require assistance.Support Project Management by performing administrative functions as assigned.High level administrative skills, including Microsoft word and Excel.Ability to communicate to all levels; excellent organizational skills.High school degree required / some college desired.7 to 10 years of experienceManage database updates for all manually created invoices to ensure invoicing database is maintained as near real-time as possible.Manage special projects as assigned.Analyze and organize Excel data for reporting and analysis.Knowledge of Excel and ability to create pivot tables and perform lookupsWritten and oral communication skills in order to work with external vendors and internal engineers and project managersExcellent organizational skillsKnowledge and ability to research data and compile meaningful, actionable reportsKnowledge of ERP Portal and ability to extract dataKnowledge of Agile development process3 to 5 years work experience in Telecommunications2 to 4 years collegeStandard 8.00 to 5.00 pm position with some flexibility to choose from 7.00 to 4.00, 7:30 to 4:30, 8.00 to 5.00 or 8:30-5:30 shiftReport CompilingData comparisonData MaintenanceData sortingData VerificationProblem Solving SkillsOrganizational SkillsMicrosoft Excel: 3 yearsFinancial CalculatingTableau: 0 yearsIn office every other WednesdayCandidate for this position will have the primary responsibility for coordinating data clean-up of One Fiber invoices and data analysis to identify trends and issues.