Accounting & Supply Chain Assistant

Job Description

Job Description

About the Role: 

We are seeking a bilingual, detail-oriented and proactive Accounting & Supply Chain Assistant to support daily accounting operations, customer order processing, inventory management, and logistics coordination. This role works closely with the Administrator and serves as a key liaison between customers, vendors, suppliers, and freight carriers to ensure accurate accounting practices and efficient supply chain operations.

The ideal candidate is highly organized, capable of managing multiple priorities, and committed to delivering excellent customer service.  Hours will be 8:00am - 3:00pm

Key Responsibilities

Accounting & Administrative Support

·       Maintain daily bookkeeping and accounting functions 

·       Set up and maintain customer and vendor accounts 

·       Record customer payments and vendor invoices 

·       Update and monitor accounts payable and accounts receivable 
·       Organize and improve bookkeeping and office accounting processes 
·       Assist with year-end inventory procedures 

Customer Orders & Shipping Coordination
·       Process customer quotes and sales orders 

·       Send order acknowledgments and customer invoices 

·       Prepare packing slips and Bills of Lading (BOLs) 

·       Coordinate shipments and verify delivery completion 

·       Manage inbound and outbound shipments, including: 

• Will-call orders 
• Collect shipments 
• Drop shipments

Supply Chain & Inventory Management

• Track raw materials and finished goods inventory levels 
• Monitor stock levels to prevent shortages 
• Assist with demand forecasting and production coordination 
• Research and evaluate suppliers and vendors 
• Negotiate pricing for raw materials and freight services 
• Review tariff rates and freight charges to identify cost-saving opportunities 
• Evaluate LTL freight partners and recommend efficient shipping routes with optimal lead times 
• Serve as liaison between freight carriers and shipping operations to maintain on-time and complete deliveries

Qualifications

• Experience in bookkeeping, accounting support, supply chain, logistics, or inventory control preferred 
• Strong organizational and multitasking abilities 
• Excellent attention to detail and problem-solving skills 
• Strong communication and customer service skills 
• Ability to work independently and collaboratively in a fast-paced environment 
• Proficiency with Microsoft Office and accounting software preferred 

Preferred Skills

• Knowledge of shipping documentation, including Bills of Lading (BOLs)
• Experience coordinating with LTL freight carriers 
• Understanding of inventory management and supply chain processes 
• Familiarity with accounts payable and accounts receivable procedures 

What We’re Looking For

• Professional and dependable work ethic 
• Proactive approach to resolving issues and improving processes 
• Ability to manage multiple responsibilities while maintaining accuracy 
• Commitment to providing outstanding service to customers and team members