Payroll Administrator

The Payroll Administrator is responsible for the accurate preparation, documentation, distribution, reconciliation, and administration of the company's payroll system. This position serves as the primary point of contact for the external payroll provider (Paylocity) and timekeeping provider (Kronos/UKG). The Payroll Administrator establishes and maintains trust while respecting employee confidentiality. They will work closely with Dejana teammates, including the HR and Internal Audit teams, to ensure payroll issues are escalated and resolved promptly. Additional responsibilities include month‑end payroll entries, as well as certain General Ledger and Accounts Payable activities. Prepare, review, and process weekly payroll for the company, including but not limited to approving hourly timecards, creating salary payroll data, calculating weekly sales commissions, and entering payroll changes, employee expense reimbursements, deductions, and garnishments into Paylocity. Maintain current knowledge of city, state, and federal laws and regulations affecting payroll administration and compliance. Maintain earnings, deductions, and tax codes within Paylocity. Maintain Paylocity system configurations, including system setup, department changes, general ledger mapping, and tax setup. Perform 401(k) reconciliations and submissions following each payroll processing cycle. Process special payrolls as needed, including AIP payouts, profit‑sharing distributions, sales bonuses, and other incentive payments; submit payrolls for review and final processing. Submit manual HSA funding requests as required. Prepare payroll reports and regulatory filings, including census reporting, 401(k) compliance reporting, workers' compensation data, SOX compliance support, and annual W‑2 processing. Provide training and support to employees on payroll processes, Paylocity, and Kronos/UKG, while promoting best practices and continuous process improvement. Work closely with managers and supervisors to ensure timely approval of employee time records and resolution of payroll processing issues. Assist employees with payroll‑related and 401(k)‑related inquiries, including loans, account balances, and general payroll procedures. Assist with month‑end close activities, including the preparation and posting of journal entries and account reconciliations related to payroll, hourly and salary wage accruals, paid time off accruals, TFR accruals, holiday accruals, 401(k) contributions, and sales commissions. Maintain customer maintenance records. Participate in cross‑functional teams focused on continuous improvement initiatives involving systems, processes, and procedures. Cross‑train to provide support for Accounts Payable functions as needed. Prepare ad hoc payroll reports and data requests for Management, Human Resources, and other stakeholders. Administer WEX and P‑card accounts. Perform additional month‑end payroll, general ledger, and Accounts Payable activities as assigned. The above list reflects the general details necessary to describe the principal and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. WHAT WE OFFER YOU A fulfilling career with the ability to contribute to an industry leader. A comprehensive suite of benefits. Salary range: $52,729.00 - $81,466.00 Actual compensation will be based on a variety of factors, including experience and qualifications. Profit sharing for all full‑time employees. WHAT THIS ROLE NEEDS Ability and willingness to provide responsive customer service to employees and managers by phone, email, and other communication methods while maintaining professionalism and confidentiality. Ability to communicate professionally and effectively with external service providers and regulatory agencies. Good analytical skills with the ability to work with intangible concepts. Ability to apply good judgment and complete responsibilities timely and accurately. Ability to follow Company policies and procedures regarding work performance, conduct, and compliance. EDUCATION & EXPERIENCE Bachelor's degree in Business Administration, Accounting, or Finance. Five to seven years of related experience and/or training. SKILLS Payroll processing, accounts payable, and general ledger accounting transactions required. Lean Accounting principles, Paylocity, Kronos/UKG, and Basware preferred. Familiarity with one or more accounting software systems. Proficiency in Microsoft Windows, Microsoft Excel, and Microsoft Word. WORK ENVIRONMENT This job is predominantly performed indoors in an office setting. The majority of time is spent sitting at a computer workstation. This is an on‑site position. Dejana Truck and Utility Equipment uses E‑Verify for I‑9 processing and all candidates must be eligible to work in the US. All positions require background checks and driver positions also require mvr/drug/alcohol testing before and/or during employment. Equal Opportunity Employer As an Equal Opportunity Employer, Douglas Dynamics, LLC does not discriminate against qualified applicants in hiring based on race, color, sex, age, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by law. #J-18808-Ljbffr