Management Analyst (Contracts Administration) (N444)

Salary Range: $29.94-$43.19 per hour

SUMMARY

The Los Angeles County Department of Homeless Services and Housing (HSH)consolidates our countywide response to homelessness. The driving force behind HSH is increasing accountability and transparency, improving care for people experiencing or at risk of homelessness, and streamlining collaboration with partners including services providers, the County’s 88 cities, and unincorporated areas to deliver high-quality, life-saving services. Staff schedules are based on business need and may include the option of a hybrid work schedule where employees work remotely and from the office.

The Department of Homeless Services and Housing (HSH) Contracts Administration and Monitoring Division (CAMD) is located at 320 W. Temple Street, Downtown Los Angeles. CAMD manages a library of approximately 600 contracts and receives requests with regularity for new services; the work is fast-paced and requires analysts who are detail-oriented, have strong written, oral presentation and analytical skills, and can work well in a team. The Management Analyst position is an associate level analyst responsible for performing a full range of analytical and technical assignments for HSH under the direction of a higher-level analyst or supervisor. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as demonstrating professionalism in interactions with internal and external higher-level staff and management in the planning and coordination of work efforts.

ESSENTIAL FUNCTIONS

• Assist with the development of solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with HSH executive, senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.
• Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board and County Counsel correspondence to effectuate changes.
• Assist in drafting Board letters, contracts and contract amendments, acceptance of grants and donations, and other actions. Coordinate with County staff to obtain approvals from HSH internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.
• Assist line operations in identifying contractual and funding problems, and in resolving differences with contractors.
• Assists in formulating policies and procedures for contract development and/or in designing forms and other tools to aid in contract development.
• Provide strategic recommendations on procurement and contracting issues; which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.
• Assists in conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.
• Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

JOB QUALIFICATIONS

• A Bachelor’s degree from an accredited college or university OR four (4) years of experience performing basic to routine analytical assignments that involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas.

Certificates/Licenses/Clearances

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Successful clearing through the Live Scan process with the County of Los Angeles.

Other Skills, Knowledge, and Abilities

• Demonstrate ability to coordinate multiple projects simultaneously in a high-pressure, fast paced and time sensitive environment.
• Proficiency in Microsoft Office software particularly Word.
• Attention to detail
• Highly motivated self-starter, with proven ability to develop creative solutions.
• Ability to learn quickly and adapt to shifting priorities
• Project a professional demeanor.
• Must maintain and execute confidential information.
• Ability to interact with diverse clientele.
• Experience working on projects where business problems, opportunities, and solutions may be unclear
• Excellent team player
• Strong written and verbal communication skills.
• Good project management skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive matters professionally and with discretion.
• Ability to establish priorities and carry out various tasks simultaneously.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 15lbs

Push/Pull: Occasionally - Up to 15lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

General Office Setting, Indoors Temperature Controlled

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.