Workplace Exp Coordinator

Job Description

Job Description

We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services operations in San Diego, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, visitors, and vendors. The person in this role will help coordinate site services, address routine requests, and maintain a well-organized on-site experience while following established building procedures.

Responsibilities:

• Welcome visitors and employees at the front desk, manage check-in activities, and issue visitor or parking passes in accordance with site security guidelines.

• Coordinate workplace support tasks such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.

• Respond to questions, service requests, and routine concerns from staff and guests with courtesy and a strong customer service approach.

• Schedule and support on-site meetings and events, including room preparation, supply coordination, and post-event breakdown activities.

• Submit and monitor janitorial and maintenance requests, ensuring issues are communicated and addressed in a timely manner.

• Work closely with external vendors and building partners to support service delivery and maintain workplace standards.

• Follow emergency and property-specific safety procedures, escalating issues to the appropriate contacts when needed.

• Prepare and share clear information with team members and site contacts, including updates, basic reports, or presentation materials as assigned

• High school diploma or equivalent required.
• Up to 2 years of experience in front desk support, office services, hospitality, or a related workplace role.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to follow established procedures and complete routine tasks with accuracy and consistency.
• Strong verbal and written communication skills for interacting with employees, visitors, and vendors.
• Solid organizational skills with the ability to manage multiple requests and priorities in an on-site environment.
• Detail-oriented, service-oriented approach with sound judgment in handling straightforward workplace issues.