Accounts Payable Coordinator

Accounts Payable CoordinatorPosition at The Pasha GroupInformation for California residents about our collection and use of job applicant personal information can be found here: Privacy PracticesJob Summary The Accounts Payable Coordinator performs full cycle accounts payable processing, ensuring payment approvals, proper account coding, discrepancy resolution, correct payments, preparing monthly AP accruals, and monitoring AP aging and system discrepancies. Primary ObjectivesAccurate, timely, and complete processing of payablesConformance with controls and authorization requirements.Accurate data entry and record keeping.Effective communication and resolution of aging items and discrepancies.Duties and ResponsibilitiesReceive vouchers and invoices.Obtain payment approvals based on internal controls and authorization requirements.Code invoices to appropriate general ledger accounts.Prepare batches for processing.Match and reconcile payments to invoices.Maintain accurate, timely, and thorough records in proprietary database.Perform data entry of vendor information.Complete data entry, including approval and coding for all vendor invoices.Monitor payables and aging audits; follow proper audit procedures to reviews aging reports.Support all internal and corporate controls; follow established processing guidelines and procedures.Audit supplier invoices.Ensure conformance with applicable vendor requirements.Update schedule, logs, tasks and other records within required timeframes.Maintain timely contact with agents and transportation service providers regarding status of payables.Support the goals and objectives at all times and in all transactions with internal and external customers.Other duties as assigned.Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EducationHigh school diploma or equivalent (HSED) and some college-level math or accounting courses or equivalent combination of coursework and experience requiredAssociate degree in Accounting, business, or related field preferredWork Experience2+ years of experience with increasing responsibilities in a similar or related industry requiredRequired Knowledge, Skills and AbilitiesDemonstrated understanding of Accounts Payable and invoice processing concepts and procedures.Experience with ten key by touch and typing speed of 35 WPM.Ability to perform basic math calculations including multiplication and percentages.Ability to communicate clearly with excellent verbal, written, and listening skills.Ability to work as an individual contributor and as a valued participant in a team based environment.Demonstrated ability to maintain confidentiality with tact and discretionExcellent customer service skills with the ability to develop effective professional relationships.Strong attention to detail with a high degree of accuracy with data entry.Demonstrated proficiency with Microsoft Office products at the following levels: Excel, Word, Outlook: Basic level of skillPreferred Knowledge, Skills and AbilitiesAdvanced Microsoft Office skills preferredCompetenciesDelivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.Physical Demands, Work Environment, and Travel Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - OftenWalk/travel within office environment, crouch/bend to access floor-level storage - OftenUse hands/fingers to operate office equipment, type/complete data input, write - OftenReach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - RegularlySight sufficient to read instructions, documents, and screen-based information - OftenUse hands/fingers to manipulate and file documents, folders, small objects - RegularlyWorking Environment This role requires work that may involve the following environmental conditions:Corporate office environmentScreening Requirements Background Checks The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time. Zone 1: Starting rate $25; up to $28 for highly qualified candidatesThe Pasha Group family of companies are EOE/AA Employers – Minority/Female/Veteran/Disabled/and other Protected Categories