Post Closing Specialist

Post Closing Specialist (Recorder)

The Post Closing Specialist (Recorder) plays a critical role in ensuring the accuracy, completeness, and timely submission of legal real estate documents for recording across various counties. This role safeguards the integrity of official records—including deeds, mortgages, and related legal instruments—while collaborating closely with Escrow, Title Curative, and Reconciliation teams to meet strict recording deadlines.

Key Responsibilities

• Verify accuracy and completeness of documents prior to submission, returning or rejecting those with missing or incorrect information.
• Resolve recording rejections with the Escrow team.
• Collaborate with the Reconciliation team to ensure recording fees are accurately balanced in the system ledger.
• Stay informed of all updates and changes to recording requirements across counties and states.
• Partner with the Post Closing team to return executed legal documents to clients and stakeholders.

Core Competencies

• Proactivity: Anticipates and learns new recording requirements before they impact files; supports team members by mastering county-specific nuances.
• Collaboration: Works effectively with internal partners (Escrow, Title Curative, Post Closing) and external partners (county recording offices, lenders).
• Efficiency: Prioritizes urgent and important tasks across multiple files, while seeking process improvements that enhance productivity.
• Attention to Detail: Maintains a sharp focus on accuracy when reviewing and recording sensitive legal documents.
• Drive: Maintains focus and determination in resolving rejections, ensuring smooth and timely closings for clients.
• Title Knowledge: Applies a strong understanding of real estate records, legal terminology, laws/regulations, and relevant systems.
• Organization: Keeps records and files meticulously organized while managing multiple priorities.
• Communication: Uses clear and professional communication with clients, colleagues, and county officials.
• Customer Service: Provides responsive, service-oriented support when handling public records requests.

What We're Looking For

• Experience in title, escrow, or a related real estate/financial services role.
• Familiarity with county recording processes and requirements preferred.
• Strong computer literacy and comfort with title/escrow software systems.
• High attention to detail and commitment to accuracy.

Why You'll Love Working Here

Empora offers a unique opportunity to have a significant impact on our product and the trajectory of our company, as well as meaningful growth opportunities for our team members. We are passionate about creating an environment where you can do work you're extremely proud of with a team of high-caliber individuals.

Additionally, you'll enjoy these benefits!

• Competitive compensation
• Comprehensive medical, dental, and vision coverage and HSAs (we cover 100% of employee premiums and 75% of dependent premiums)
• Short and Long Term Disability coverage, and Basic Life Insurance
• Paid parental leave
• Flexible vacation policy
• Technology and office setup provided so you can do your best work
• 401(k) matching

This position requires the final candidate to successfully pass an E-Verify check

Empora Title is proud to be an Equal Employer Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.