Accounting & Purchasing Specialist | Interior Design Firm

Accounting & Purchasing Specialist | Interior Design Firm Location: Remote, United States – East Coast of the United States | Eastern Time Zone Preferred Industry Sector Focus: Luxury Residential Interior Design Do you enjoy managing behind-the-scenes details, building strong vendor relationships, and ensuring projects run smoothly from purchasing through final reconciliation? Our client, an established interior design firm, is seeking an experienced Accounting & Purchasing Specialist to support its accounting, procurement, purchasing, and vendor management operations. This position plays an essential role in maintaining financial accuracy, coordinating purchasing activities, managing vendor relationships, and supporting the successful execution of interior design projects. The ideal candidate brings a strong background in the interior design industry, preferably within luxury residential design, with extensive knowledge of industry-specific pricing structures, purchasing processes, and financial workflows. This individual must be highly proficient in QuickBooks, comfortable managing multiple projects and priorities, and confident communicating directly with clients, vendors, and internal team members. This is a remote opportunity for a self-motivated professional who thrives on detail, takes ownership of their responsibilities, and understands the importance of accuracy, organization, and exceptional service. Key Responsibilities Accounting & Financial Management Manage day-to-day accounting activities, including accounts payable, accounts receivable, invoicing, payment processing, and financial reconciliations. Utilize QuickBooks to maintain accurate financial records, track project-related expenses, process transactions, and support financial reporting. Monitor project budgets, purchasing expenditures, vendor payments, and client billing to ensure financial accuracy. Reconcile vendor invoices, purchase orders, client deposits, and payments, identifying and resolving discrepancies. Support month-end accounting activities and maintain organized financial documentation. Purchasing & Procurement Manage the purchasing process for furniture, fixtures, equipment, materials, and other interior design products, from approved proposals through order placement and fulfillment. Prepare, process, and track purchase orders, ensuring accuracy in product specifications, quantities, pricing, and delivery requirements. Apply extensive knowledge of industry pricing structures, including wholesale, retail, trade, stocking/dealer pricing, markups, margins, and vendor discounts. Review vendor quotes, pricing agreements, freight charges, and purchasing terms to ensure accuracy and alignment with project budgets. Track order confirmations, production schedules, lead times, shipping updates, and deliveries while proactively addressing potential delays. Coordinate returns, damages, replacements, vendor credits, and claims as needed. Vendor, Client & Team Coordination Serve as a key point of contact for vendors, manufacturers, showrooms, and suppliers regarding pricing, orders, invoicing, and purchasing-related matters. Communicate professionally and confidently with clients regarding invoices, payment schedules, purchasing updates, and account-related questions. Collaborate closely with interior designers, project managers, and leadership to ensure accurate purchasing information and alignment with project timelines. Maintain strong vendor relationships while resolving discrepancies, negotiating solutions, and ensuring timely follow-through. Provide clear, proactive updates to internal team members and external partners, helping maintain efficient workflows and exceptional client service. Qualifications 5+ years of professional experience in an accounting, purchasing, procurement, or related operational role within the interior design industry. Experience supporting a residential interior design firm, preferably within the luxury or high-end residential sector, is strongly preferred. Advanced proficiency in QuickBooks is required, including hands-on experience with accounts payable, accounts receivable, invoicing, reconciliations, and financial tracking. Extensive understanding of interior design industry pricing, including wholesale versus retail, trade versus stocking/dealer pricing, vendor discounts, markups, margins, and purchasing structures. Demonstrated experience managing purchase orders, vendor accounts, invoicing, product procurement, and order tracking. Strong understanding of the interior design purchasing lifecycle, including sourcing, approvals, ordering, expediting, freight, delivery, and reconciliation. Exceptional attention to detail, financial accuracy, organizational skills, and ability to manage multiple projects simultaneously. Excellent written and verbal communication skills, with the confidence and professionalism to interact directly with clients, vendors, designers, and leadership. Strong problem-solving skills and a proactive approach to resolving financial discrepancies, purchasing challenges, and vendor-related issues. Ability to work independently, prioritize responsibilities, and maintain accountability in a fully remote environment. For immediate review and consideration, contact: Tristen Patel - Interior Talent, Inc Since its founding in 2003, Interior Talent has evolved into one of the leading talent recruitment and retention firms for the Architecture, Interior Design, Engineering, Retail, and Manufacturing industries. Our defined area of expertise and ability to continually adapt to the unique needs of our clients allow us to provide focused, individualized service. For all active Interior Talent job listings, please visit Jobs.InteriorTalent.com CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is discreet and confidential – we highly value your current position and will never do anything that would bring your future into jeopardy EXPERTISE: In the industry since 2003 - we are your advocate, and WE GET IT – we know making a career decision is difficult, and we’re here for you throughout the whole process