Production Assistant

Production Assistant

LMG is seeking a Production Assistant to provide critical operational and administrative support for live event productions. This role helps keep events organized, accurate, and on track by supporting quoting, billing, scheduling, documentation, and communication across teams. If you are highly organized, detail oriented, deadline driven, and enjoy supporting live events from behind the scenes, this is your opportunity to build a career with a leader in live event technology.

Location: Orlando, FL | Schedule: Full Time | Pay Range: $17.95/hr $21.63/hr (Based on experience & qualifications)

As a Production Assistant, you will provide administrative and operational support to Account Executives and internal teams to ensure live events are properly documented, scheduled, billed, and prepared for successful execution.

Quoting Support Assist with quoting opportunities to ensure accuracy, efficiency, and profitability while implementing requested changes from Account Executives

Documentation Management Request, track, process, and organize client documentation including certificates of insurance, terms and conditions, credit requests, signed quotes, and tax exemption certificates

Deposit & Billing Coordination Track deposits, ensure compliance with procedures, and partner with Account Executives to complete timely and accurate final invoicing

Deadline Tracking Monitor Technical Prep List (TPL) and List of Labor (LOL) deadlines, send reminders, and escalate missed deadlines as needed

Crew & Show Coordination Ensure crew schedules and supporting event documentation are posted accurately within the Show Portal

Equipment & Labor Review Verify quoted equipment and labor accuracy in partnership with Account Executives to support successful show execution

Expense Review Assist with technician expense reporting and support approval or rejection of billing items as appropriate

Reporting & Communication Monitor Open Quote Reports and communicate updates to internal stakeholders to maintain visibility and operational alignment

Operational Support Provide administrative and coordination support that helps ensure smooth, accurate, and professional event execution

Strong attention to detail and organizational skills, excellent written and verbal communication abilities, ability to manage multiple priorities in a fast-paced, deadline-driven environment, strong time management and prioritization skills, proactive problem-solving mindset with a collaborative approach, comfortable working with time-sensitive information and operational deadlines, familiarity with event production, operations, or audiovisual environments preferred, strong administrative, reporting, and documentation management skills

Live Event Experience Help support world-class productions, events, and experiences behind the scenes

Career Growth Gain exposure to large-scale production workflows and grow within the live events industry

Collaborative Culture Work alongside experienced professionals in a team-focused, people-first environment

Meaningful Impact Play a key role in ensuring smooth event execution and operational success

Comprehensive Benefits Medical, dental, vision, life and disability insurance, flexible spending account, 401(k) with company match, paid time off, and company holidays

LMG is a Tobacco-Free and Drug-Free Workplace and an Equal Opportunity Employer. We participate in E-Verify and comply with all applicable leave laws including FMLA.