Operations & Productivity Specialist

Description

Be Part of Whats Next

Help shape how Hearst Consumer teams work collaborate and deliver. As an Operations & Productivity Specialist youll build practical systems tools and workflows that simplify execution improve visibility and empower teams to focus on their highest-impact work.

About Hearst Magazines (Why Us)

Hearst Magazines is home to 30 brands that inspire inform and entertain audiences across print digital social video events and emerging platforms. Our portfolio includes some of the worlds most recognized media brands powered by award-winning content innovative storytelling and data-driven marketing solutions. We collaborate across editorial sales creative and technology teams to deliver meaningful experiences for consumers and impactful business outcomes for our advertising partners.

Key Responsibilities (What You Are Doing)

• Support the Consumer Initiative Framework from intake through completion by helping teams define outcomes ownership dependencies decisions and required workstreams.
• Serve as the Consumer organizations Asana expert maintaining Asana as the system of record for initiatives priorities ownership dependencies and progress.
• Build and maintain practical templates automations dashboards and reporting that simplify planning execution and visibility across teams.
• Improve Creative Operations by optimizing intake prioritization capacity planning workflow visibility and collaboration across Creative and partner teams.
• Support initiative planning and execution by tracking priorities risks dependencies resource needs and key decisions while helping teams resolve blockers.
• Establish lightweight operating standards across initiatives business-as-usual work lifecycle programs and recurring workflows without creating unnecessary process.
• Partner with Marketing Creative and other shared capabilities to align priorities clarify ownership and improve cross-functional coordination.
• Identify and implement AI automation and no-code solutions that reduce manual work streamline workflows and improve operational efficiency.

Qualifications (What Were Looking For)

• 3 years of experience in operations program management project management creative operations or a related field within a media company agency or in-house organization.
• Advanced experience using Asana including building workflows automations dashboards reporting and scalable operating systems.
• Strong analytical and problem-solving skills with the ability to simplify complex processes and create practical solutions.
• Demonstrated ability to improve cross-functional workflows while balancing consistency with flexibility.
• Experience managing multiple priorities in a fast-paced collaborative environment.
• Excellent written and verbal communication skills with the ability to influence stakeholders and drive alignment.
• Curiosity and enthusiasm for AI automation and emerging technologies that improve operational effectiveness.
• A proactive ownership-oriented mindset with a passion for continuous improvement and delivering measurable impact.
• Ability to work in our New York City office four days per week as part of our hybrid work model.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media advertising tech fashion lifestyle and publishing shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs immersive workshops and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical dental and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks including a 401(k) plan with a generous company match.

The base salary range for this role is $88000$95000. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience skills qualifications and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability protected veteran status or any other characteristic protected by law.

Required Experience:

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