Document Control Clerk

Job Type


Temporary

Description

AES Drilling Fluids is seeking a detail-oriented Document Control Clerk to support an important records management project within our Human Resources department. This temporary, part-time role will play a key role in helping transition employee records into a more efficient digital filing system.


This is expected to be a multi-month, on-site project with a schedule of up to 30 hours per week.


Hourly pay: $23.50

WORK LOCATION: Houston, TX

RESPONSIBILITIES

• Organizes documents of terminated employee files and prepares for scanning.

• Creates tracking for all employee files to chronicle and record activity and status of each employee file.


• Scans relevant employee documents, as directed into electronic folders and checks scans for clarity.

• Records progress, communicates project timelines and submits updates weekly to managers.

• Assists team with archiving documents or files if appropriate.

• Disposes of confidential documents as directed.

• Assists with preparation of electronic folders to receive active employee documents.


• Deconstructs folders and prepares active employee files for scanning.

• Scans active employee files as directed.

• Moves documents to appropriate electronic folders and renames per key for each employee.


• Ensures that each document is catalogued accurately and stored properly.


• Handles records, make files and scans documents across various departments if requested.


• Performs other document related tasks as directed by the managers.


Requirements

EDUCATION & QUALIFICATIONS

• High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.


• Experience managing a large volume of electronic documents and paper files is required.


• Highly proficient in Microsoft Office (advanced Microsoft Excel and PowerPoint) and Outlook, as well as internet research skills.

• Comfortable working in a fast-paced, constantly changing environment with an ability to meet deadlines and multi-task.

• Exceptional attention to detail and organizational skills.


• Strong interpersonal skills with the ability to communicate with a wide variety of audiences, both verbally and in writing.

• Pleasant personality and excellent customer service skills for effectively dealing with employees, customers, and other third parties.

• Ability to strictly preserve the confidentiality of sensitive and/or proprietary AES and employee information.