Payroll Specialist

**Job Description** **Join Our Team!** Are you a detail-oriented payroll professional who enjoys solving complex problems, working with data, and delivering exceptional employee service? We're looking for a **Payroll Analyst** who thrives in a fast-paced environment and is passionate about ensuring employees are paid accurately and on time. This role is located in Rocklin, CA and works a hybrid in-office schedule. In this role, you'll be a trusted payroll expert responsible for end-to-end payroll processing, compliance, payroll analysis, and employee support. You'll collaborate across HR, Finance, Tax, Stock Administration, and external vendors while identifying opportunities to improve processes and enhance the employee experience. If you're analytical, organized, customer-focused, and enjoy working with numbers and technology, we'd love to hear from you. **What You'll Do** As a Payroll Analyst, you'll play a key role in supporting payroll operations by ensuring accurate and timely payroll processing while maintaining compliance with federal, state, provincial, and company policies. **Payroll Processing** + Process bi-weekly and semi-monthly payrolls with a high degree of accuracy. + Review, analyze, validate, and input payroll transactions. + Audit payroll data to ensure accuracy prior to payroll processing. + Process off-cycle payrolls and special payments as needed. + Reconcile payroll reports and resolve discrepancies. **Employee Payroll Support** + Serve as the primary point of contact for employee payroll inquiries. + Research and resolve questions related to: + Earnings + Taxes + Vacation balances + Timecards + Leave of Absence (LOA) + Workers' Compensation + Garnishments + Payroll deductions + Provide outstanding customer service while maintaining confidentiality. **Payroll Administration** + Process: + Employee terminations + Garnishments + Leave of Absence (LOA) pay + Overpayments and recovery processes + Escheatment activities + Withholding allowance certificates (W-4, TD1, TP1015.R.13.1-V1) + Pay history requests + Duplicate tax form requests (W-2, W-2PR, 499R2, T4, RL) **Stock & Equity Processing** + Process daily stock compensation files including: + ISO + NQ + RSU + Process monthly Employee Stock Purchase Plan (ESPP) equity transactions. **Banking & Vendor Management** + Manage payroll banking activities including: + ACH funding + Check printing + ACH rejections + Stop payments + Reconcile payroll deductions. + Prepare and process vendor funding and wire transfers. **Payroll Tax & Compliance** + Assist with: + Monthly, quarterly, and annual payroll tax reconciliations + Workers' Compensation premium calculations + Payroll tax reporting + Tax notice research and resolution + Ensure compliance with: + Federal + State + Provincial + Local payroll regulations + FLSA requirements + Company payroll policies **Reporting & Analytics** + Analyze payroll data to identify trends, discrepancies, and opportunities for improvement. + Create and maintain payroll reports using Excel and other reporting tools. + Perform payroll audits and reconciliations. + Support internal and external audits by preparing documentation and reports. **Continuous Improvement** + Participate in payroll system implementations, upgrades, and testing. + Identify opportunities to streamline payroll processes and improve operational efficiency. + Document payroll procedures and best practices. + Cross-train with payroll team members and provide backup support as needed. \#LI-VC7 **Responsibilities** **What You'll Bring** **Required Qualifications** + Previous payroll experience supporting high-volume payroll operations. + Strong knowledge of payroll processing and payroll compliance. + Advanced Microsoft Excel skills, including: + Pivot Tables + VLOOKUP/XLOOKUP + Data validation + Formulas and reporting + Strong analytical and problem-solving skills with the ability to interpret large data sets. + Excellent written and verbal communication skills. + Strong organizational skills with exceptional attention to detail. + Ability to prioritize multiple deadlines in a fast-paced environment. + Strong customer service mindset with the ability to handle sensitive information professionally. + Ability to work independently while collaborating effectively with cross-functional teams. **Preferred Qualifications** + Experience with payroll systems such as Oracle, Workday, ADP, SAP, or UKG. + Expereince using Dayforce is highly preferred. + Knowledge of multi-state and/or international payroll. + Experience supporting payroll audits. + Understanding of payroll tax regulations and compliance requirements. + Experience with equity compensation payroll (RSUs, ESPP, ISO, NQ). **Key Competencies** + Payroll Processing + Payroll Compliance + Data Analytics + Excel Reporting + Payroll Reconciliation + Problem Solving + Process Improvement + Customer Service + Time Management + Attention to Detail + Communication + Confidentiality **Why Join Us?** You'll be joining a collaborative team where your expertise directly impacts employees every payday. We value innovation, continuous improvement, and professional growth while providing opportunities to expand your payroll knowledge, improve processes, and develop your analytical skills. If you're passionate about payroll, enjoy working with data, and want to make a meaningful impact, we'd love to meet you. Disclaimer: **Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements.** **Range and benefit information provided in this posting are specific to the stated locations only** US: Hiring Range in USD from $25.82 to $50.43 per hour; from: $53,700 to $104,900 per annum. May be eligible for equity. Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. Candidates are typically placed into the range based on the preceding factors as well as internal peer equity. Oracle US offers a comprehensive benefits package which includes the following: 1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation. 9. 11 paid holidays 10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours. 11. Paid parental leave 12. Adoption assistance 13. Employee Stock Purchase Plan 14. Financial planning and group legal 15. Voluntary benefits including auto, homeowner and pet insurance The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted. Career Level - IC2 **About Us** Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives. True innovation starts when everyone is empowered to contribute. That's why we're committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs. We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing View email address on click.appcast.io or by calling View phone number on click.appcast.io in the United States. Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.