Administrative Assistant I (226 Days) REVISED

• Assist in ensuring the day-to-day processes/operations of the Office of Language Proficiency Testing including scheduling of all language proficiency testing districtwide.
• Review of Attendance and Mileage forms for any discrepancies and submit for approval to Manager and Director and for input into the Oracle system.
• Responsible for reporting and maintaining records of absences and necessary forms for hourly and overtime for both part-time and full-time team members.
• Review the reports obtained from the Biometric clock for absences or lateness for support and professional staff getting the appropriate support documentation for the approval of the Manager and Director.
• Prepare and maintain accurate and up to date records of all certified testers district-wide.
• Reviews the overtime information for payroll for input into the Oracle system previously approved by Manager Director.
• Prepare daily uploads of all students district-wide requiring language proficiency testing in order to maximize district funding.
• Follow up and create Requisitions for OLPT including all of the process of electronic approvals and submissions to get the Purchase Order number.
• Receive and organize materials and enter the receipts into the Oracle System and file the information appropriately.
• Prepare for the Manager the monthly spreadsheet with the detail of Testing Materials and supplies purchased by vendor Elementary or Secondary requests Requisition Purchase Order number amount and justification.
• Assist the Manager with the information required by the internal and external auditor TEA and US Department of Education Auditors regarding language proficiency testing.

• Accredited High School Diploma or equivalent (U.S.A. Equivalency).
• 2 years of experience in organizational administration.
• Strong knowledge of personal computer application specifically ORACLE System Microsoft Office Professional and Internet and keeping current as new programs are implemented at the district level.
• Strong knowledge of the local state and federal regulations surrounding emergent bilinguals.
• Ability to adapt to changing conditions and new work responsibilities.
• Ability to work with people of different styles temperaments and preferences.
• Excellent customer service skills and ability to interact with district wide personnel.
• Resourceful problem solver. Capable of initiating formative solutions to complex problem.
• Excellent analytical organizational communication and interpersonal skills required to achieve the goals of the position.
• Good verbal and written communication skills.

Required Experience:

Junior IC