Administrative Coordinator

Administrative Coordinator

Love organizing complex logistics and thrive in Excel? Join a collaborative Southport-based marketing association team where you'll play a key role coordinating international travel experiences, managing data, and keeping operations running smoothly.

Salary: $60,000-$70,000

Why This Opportunity Stands Out:

• Competitive salary plus benefits

• No travel industry experience required with training provided on travel coordination processes

• Blend analytical work with customer-facing responsibilities

• Gain exposure to international travel planning and event logistics

• High level of ownership and independence in managing projects and priorities

• Work closely with leadership and external travel partners

• Join a small, collaborative team where your contributions are visible and impactful

• Opportunity to develop advanced Excel, financial tracking, and operational coordination skills

• Comprehensive benefits including health insurance, 401(k), and paid time off

Key Responsibilities for the Administrative Coordinator:

• Manage and maintain large Excel spreadsheets for enrollment tracking and financial reporting

• Calculate trip pricing, package costs, and custom travel deviations

• Coordinate travel logistics including flights, hotels, transfers, and group events

• Serve as the primary point of contact for member inquiries and travel-related communication

• Partner with external travel agencies to review and approve travel arrangements

• Coordinate transportation logistics for large groups attending conferences and events

Qualifications for the Administrative Coordinator:

• Strong Microsoft Excel skills with experience managing complex spreadsheets

• Experience in administrative, operations, coordination, or customer service roles

• Ability to work with financial data, calculations, and reporting

• Strong organizational skills with the ability to manage multiple priorities independently