Office Manage

Job Description

Essential Duties and Responsibilities

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• Oversee daily office operations and help maintain an organized, professional, and efficient office environment.
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• Answer phones, respond to emails, distribute messages, and support general communication throughout the office.
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• Maintain office files, records, forms, and documentation in an accurate and organized manner.
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• Order and maintain office supplies, equipment, and materials as needed.
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• Assist with scheduling, meetings, calendars, mail, shipping, and other administrative tasks.
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• Support management with special projects, reports, follow-up items, and day-to-day operational needs.
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Accounting and Month-End Support

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• Assist with basic accounting functions, including gathering, organizing, and reviewing documents needed for month-end close.
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• Collect invoices, receipts, statements, purchase orders, and other supporting documentation for accounting review.
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• Help match invoices, confirm proper approvals, and follow up on missing or incomplete documentation.
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• Assist with accounts payable and accounts receivable support, as assigned.
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• Prepare, scan, file, and maintain accounting-related records in accordance with company procedures.
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• Coordinate with management, accounting staff, outside accountants, or vendors to obtain information needed for reporting and month-end processes.
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• Maintain confidentiality when handling financial, employee, vendor, and company information.
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Qualifications and Skills

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• Prior office administration, office management, bookkeeping, or basic accounting experience preferred.
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• Strong organizational skills and ability to manage multiple tasks and deadlines.
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• High attention to detail and accuracy, especially when working with financial documents and records.
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• Ability to communicate professionally with employees, customers, vendors, and management.
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• Comfortable using Microsoft Office programs, email, electronic files, and basic office equipment.
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• Ability to work independently, take initiative, and follow through on assigned tasks.
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• Must be dependable, trustworthy, and able to maintain confidentiality.
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Physical and Work Requirements

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• Ability to sit, stand, use a computer, answer phones, and perform general office tasks for extended periods of time.
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• Ability to lift or move office supplies and materials as needed.
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• Must be able to work in an office environment and adjust priorities based on business needs.
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• Regular and reliable attendance is required.
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