APD Writer

The Division of Health Benefits in partnership with the North Carolina Health Information Exchange Authority is seeking an experienced Advanced Planning Document (APD) Writer.

This is a re-post, as the current contract ends on September 30 and the contractor resigned effective 8/19/26. This position develops Advanced Planning Documents (APDs) for the Medicaid Enterprise System (MES) and NC HIEA, along with other documentation supporting MES planning, implementation, and operational activities. The role reviews APDs, provides detailed feedback, drafts CMS submittal letters, and ensures all materials meet federal expectations. Itrequires strong stakeholder engagement, project coordination, and technical communication skills. The APD Writer translates complex information into clear, accessible documentation and collaborates with project teams, technical teams, vendors, and budget offices to produce well structured, timely APDs aligned with CMS guidelines and program requirements.
Required/Desired Skills

Skill Required /Desired Amount of Experience
Prior experience developing APDs or related documents (e.g., RFPs, RFIs, contracts).	Required	3	Years
Working knowledge of government regulations as they pertain to the grant proposal and APD writing process.	Required	3	Years
Expert experience executing against multiple priorities/projects.	Required	5	Years
Proficient use of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.)	Required	5	Years
Ability to interpret Medicaid policies to ensure compliance with CMS regulations.	Required	3	Years
Significant writing, proofreading, and editing skills.	Required	5	Years
Demonstrated project management, training and facilitating experience.	Required	5	Years
Demonstrated stakeholder engagement and collaboration experience.	Required	5	Years
Prior experience in procurement, budgeting, or accounting.	Required	5	Years
Prior experience preparing health IT proposals or working in the healthcare technology environment.	Highly desired	5	Years
Well organized and possess excellent team-building skills.	Required	5	Years
Experience utilizing time management capabilities in high-stress writing environments.	Required	3	Years
Prior experience working with NC Medicaid and/or the NC HIEA.	Highly desired	3	Years
Experience in the development of documents based on information obtained through requirements gathering.	Required	5	Years
Familiarity with health IT and health information exchange concepts.	Required	3	Years

Questions

No. Question

Question1

Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement?

Question2

Please list candidate s email address.

Question3

Please indicate how soon this candidate is available to start work. Vendors are encouraged to submit candidates that are available for the duration of the assignment.

Question4

Vendor must disclose to the agency if the candidate will be subcontracted at the time of submission. Do you accept this requirement?

Question5

Vendor must notify the agency if any portion of the requirements listed in this task order are to be outsourced to other countries. Do you accept this requirement?

Question6

Candidates submitted above the rate of $85 will not be considered. Do you accept this requirement?

Question7

Payment for all approved hours will be paid at the straight hourly rate regardless of the total hours worked by the engaged resource. It is the responsibility of the supplier to adhere to any applicable compensation laws including payment for overtime hours. Do you accept this requirement?

Question8

Please confirm you have thoroughly validated, and attest to the accuracy of, the credentials listed throughout this candidate s VectorVMS profile and resume pursuant to Section 5.2.5 of ITS-009440. Do you confirm?