Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to support day-to-day people operations in Jacksonville, Florida. This onsite Long-term Contract position is ideal for someone who enjoys balancing administrative accuracy with responsive employee support in a fast-paced office environment. In this role, you will help keep hiring, onboarding, recordkeeping, and HR coordination running smoothly while maintaining confidentiality and professionalism in every interaction.

Responsibilities:
• Coordinate hiring activities by preparing job postings, arranging interviews, and keeping candidates informed throughout the selection process.
• Support the onboarding experience by assembling employment documentation, organizing orientation activities, and confirming completion of required forms.
• Maintain organized and confidential employee files within HR systems and personnel records, ensuring information is current and accurate.
• Respond to routine employee questions regarding policies, benefits, pay-related matters, and workplace procedures, forwarding more complex concerns when needed.
• Assist with employee lifecycle updates such as role changes, transfers, promotions, and separation documentation.
• Help organize training sessions, employee engagement efforts, and HR-sponsored meetings or events.
• Provide front office assistance by greeting visitors, managing the reception area, and directing guests to the appropriate staff or meeting spaces.
• Contribute to additional HR and administrative projects as assigned to support departmental priorities.• High school diploma required; additional education in Human Resources, Business Administration, or a related discipline is preferred.
• 0-3 years of experience in human resources support, administrative coordination, or a similar office-based role.
• Familiarity with core HR practices, employee confidentiality standards, and general employment procedures.
• Experience using Microsoft Office applications and HRIS platforms to manage information and complete daily tasks.
• Strong communication and interpersonal skills with the ability to provide detail-oriented support to employees and managers.
• Excellent organization and time-management abilities, with a careful approach to detail and follow-through.
• Ability to manage multiple priorities in a busy setting while handling sensitive information with discretion.
• Exposure to onboarding and employee relations support is a plus.