Regulatory Associate

The Regulatory Associate is responsible for the development and maintenance of regulatory documents pertaining to the clinical trials conducted at K2 Medical Research. The position will manage all aspects of study start‑up, modification submissions, ongoing reporting, and study close‑out to the Institutional Review Board (IRB) and the clinical trial sponsor. This role requires collaborating and interfacing with a variety of teams and excellent attention to detail. The Regulatory Associate will support our facilities out of Maitland, FL. Primary Responsibilities Prepare regulatory documents for new study submissions to IRB and sponsor Maintain regulatory files at audit‑ready status at all times by ensuring filing are up‑to‑date upon completion of the processing of new or revised documents Report protocol deviations and serious adverse events to the IRB according to protocol and IRB requirements. Receive, track, and distribute IND Safety Reports to the Principal Investigator for acknowledgement of review and file. Submit IND Safety Reports to the study‑assigned IRB if submission is not handled by the sponsor Inform clinical operations of new study approvals including at initiation, amendments, and consent forms upon receipt. Ensure documents are distributed to the clinical team as appropriate and filed Communicate and update Sponsor with any revised site information and notify the IRB as required Liaison with IRBs on a frequent basis to ensure resolution of outstanding submissions requests Learn and utilize IRB electronic web portals for the processing of study submissions Distribute IRB approvals on new study submission to the clinical team and sponsor for resolution of questions or Board requests Manage the development of new Informed Consent Form drafts with the IRB, as needed, and ensure agreement with ICF language between K2 Medical Research Clinical Operations teams, IRB, and Sponsor Obtain Clinical assignments from the Operations teams for the development of new Delegation of Authority Logs and inform teams of missing information or needs for updates to the Logs Ensure protocol training is captured and returned to the regulatory department prior to the assigned staff members completing the Delegation of Authority Logs Ensure all regulatory binder or electronic regulatory platforms are updated at final monitoring closeout visits Notification to Finance team as necessary to facilitate invoices Inform assigned individuals of the need for archiving assistance of closed regulatory books at the defined time frame for long‑term storage Liaison with sponsor monitors during routine and closeout monitoring visits to ensure resolution of outstanding regulatory document requirements are attended to within an appropriate time frame Schedule monitoring visits, prep books, and assign monitoring space as requested Provide team assistance on all projects as needed Assist in the tracking of the status of new study submissions status Perform ad‑hoc projects and/or general office duties as necessary Other duties as assigned Knowledge, Skills, and Abilities Learn and support the organization goals, missions, and values Good interpersonal, planning/organizational, and communication skills (written and oral) Ability to handle multiple tasks/projects simultaneously Attention to detail Handles confidential information appropriately Takes initiative and participates as a team player Strong customer service skills Ability to think critically, problem solve and take initiative when appropriate Knowledgeable with MS Office and Outlook Qualifications Prefer 2 or more years of clinical research or regulatory experience Bachelor's Degree and CCRP preferred Our comprehensive benefits package for full‑time employees includes medical, dental, and vision options, supplemental insurance plans, 401(k) with immediate employer match, generous paid time off, and paid holidays. Most notably, we support a healthy work‑life balance through a four‑day work week, consisting of 10‑hour shifts from Monday through Thursday. Fridays are reserved only for critical business needs or administrative tasks; otherwise, they are your chance to kick‑start your weekend. We are an equal opportunity employer. We celebrate what makes you uniquely you and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital, or veteran statuses. We value the differences among our team members and are committed to providing reasonable accommodations for qualified individuals with disabilities. If you require a reasonable accommodation to participate in the job application or interview process, please contact View email address on click.appcast.io. We are here to ensure you have the support and tools you need to shine. #J-18808-Ljbffr