Facilities Specialist

Job Description

Job Description

Job Title: Facilities Specialist / Assistant Facilities Manager

Job Description

The Facilities Specialist / Assistant Facilities Manager oversees the full lifecycle of facility maintenance operations with a strong focus on CMMS administration, customer service, and vendor coordination. This role serves as the subject matter expert for the Corrigo CMMS platform, ensuring data integrity, process optimization, and alignment with client standards. The position is highly client-facing and requires a hospitality-oriented approach to support facility and engineering teams in a fast-paced, high-volume environment.

Responsibilities

• Serve as the subject matter expert for CMMS platforms, specifically the Corrigo system, providing guidance on configuration, troubleshooting, and optimization.
• Administer and manage the complete work order lifecycle within the CMMS, ensuring accurate data entry, system integrity, reporting, and continuous process improvement.
• Ensure compliance with CMMS standards to maintain database integrity, consistency, and standardization across all facilities.
• Develop and deploy digital inspection forms, assessment tools, and audit protocols to support facility and engineering teams.
• Execute the Operational Responsibility Matrix (ORM), proactively anticipating and resolving operational issues to maintain smooth facility operations.
• Plan, schedule, and coordinate all preventive and corrective maintenance activities using industry best practices and CMMS tools.
• Interface regularly with Facility Managers to support tactical planning, align with team objectives, and communicate operational priorities.
• Conduct building inspections, including floor walks and shared space assessments, to verify ORM compliance and identify maintenance needs.
• Coordinate with facility vendors and service providers, giving clear direction to ensure high-quality work with minimal disruption to occupants.
• Provide coaching and training to vendors on proper use of the Corrigo platform to enhance efficiency and data accuracy.
• Communicate call center issues and escalations to the Carrier Corrigo Platform Team, ensuring timely resolution and service continuity.
• Track comprehensive asset information, including maintenance history, spare parts inventory, and technical documentation, within the CMMS.
• Manage the MRO (maintenance, repair, and operations) parts ordering process for assigned teams, optimizing efficiency through preventive maintenance auto-ordering where applicable.
• Provide oversight for inventory clerks and physical inventory management as needed to maintain accurate stock levels and records.
• Analyze maintenance and asset data to continuously optimize maintenance programs and improve overall facility performance.
• Deliver professional, high-quality customer service to internal and external stakeholders, maintaining a hospitality-focused, client-centric approach.
• Support reception-style and client-facing interactions as needed, ensuring clear communication and a positive experience for building occupants and visitors.

Essential Skills

• Demonstrated experience working with CMMS platforms, with specific hands-on expertise in Corrigo preferred.
• Strong customer service and hospitality experience, with the ability to manage a heavily client-facing role.
• Ability to work comfortably in a fast-paced, high-volume client environment while maintaining accuracy and professionalism.
• Excellent communication and people skills, with the ability to build effective relationships with facility managers, vendors, and stakeholders.
• Experience in hospitality or facilities management environments.
• Proficiency in coordinating and managing preventive and corrective maintenance activities.
• Capability to conduct building inspections and apply operational responsibility frameworks such as ORM.
• Skill in vendor coordination, coaching, and training on technology platforms.
• Competence in asset tracking, inventory oversight, and data-driven maintenance optimization.

Additional Skills & Qualifications

• in hospitality or facilities management, including experience in client-facing building operations.
• Experience in reception or front-of-house environments, supporting a professional and welcoming atmosphere.
• Familiarity with maintenance, repair, and operations (MRO) parts ordering and inventory management processes.
• Comfort with digital tools for inspections, assessments, and audits within facility operations.
• Strong organizational and time-management skills to balance multiple work orders and stakeholder requests.
• Ability to interpret maintenance and operational data to recommend improvements in facility programs.
• Interest in transitioning to a full-time role, with potential to convert from contract depending on performance and business needs.

Work Environment

This role operates in a professional, client-facing facility environment with standard office hours, typically Monday through Friday from 8:00 a.m. to 5:00 p.m. The position supports a fast-paced, high-volume setting where responsiveness and hospitality are essential. Work involves regular interaction with facility managers, vendors, and building occupants, as well as frequent use of the Corrigo CMMS platform and related digital tools for inspections, work orders, and asset management. Onsite parking is available. The environment emphasizes professional attire appropriate for a corporate and hospitality-focused setting. There is potential for the role to transition from contract to full-time employment based on performance and organizational needs.

This is a Contract position based out of Charlotte, NC.

The pay range for this position is $40.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Charlotte,NC.

This position is anticipated to close on Jul 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.