Procurement Specialist

Job Description

Job Description

TOP ROLES: Function Build-Out | Sourcing & Supplier Strategy | Purchasing Process & Cost Control | Order Fulfillment & Delivery

JOB DUTIES:

Sourcing & Supplier Strategy

• Serve as the single purchasing channel for both Integration and Production.
• Own the company's sourcing strategy for AV, lighting, rigging, staging, networking, and installation materials, consolidating spend where it creates leverage.
• Negotiate pricing, terms, rebates, and dealer agreements with manufacturers, distributors, and vendors to maximize value and protect margin.
• Maintain alternate sources where supply risk warrants it.
• Maintain the preferred vendor list, evaluating suppliers on price, lead time, quality, and service, and build direct relationships with key manufacturer and distributor representatives.

Purchasing Process & Cost Control

• Design and document purchasing policy, approval thresholds, and PO procedures for two distinct cadences: project-based Integration buying against a signed scope, and show-date Production buying, with a defined exception path for show-critical purchases.
• Deliver measurable cost savings without compromising quality or schedule.
• Keep purchasing activity within company policy, budget expectations, and contract terms, with organized and auditable records.

Order Fulfillment & Delivery

• Track orders from placement through delivery, proactively resolving delays, damages, and shortages, and manage the expedited shipments and emergency purchases needed to protect live event and installation deadlines.
• Select carriers and control freight cost on purchased materials.
• Resolve shipping claims, returns, RMAs, and warranty replacements with vendors and carriers.

**Supports & Coordinates **:

• Partner with the CFO on purchasing budgets, flagging variances before they become overruns, and provide pricing, lead time, and total-cost input on capital equipment planning and buy-versus-rent-versus-subrent decisions.
• Coordinate delivery timing with project managers, account managers, warehouse personnel, and field crews so materials arrive when they are needed.
• Work with the warehouse team on inventory visibility, stock levels, and replenishment, and flag surplus or aging equipment for disposition.
• Support accounting on reconciliation of purchasing records, packing slips, and vendor invoices, resolving escalated discrepancies with vendors.
• Serve as the procurement point of contact for the integration, production, warehouse, and accounting teams.
• Other duties as assigned.

QUALIFICATIONS — REQUIRED:

• 2+ years of procurement, purchasing, or supply chain experience.
• Experience establishing purchasing process where little existed before, including rebuilding records from incomplete information.
• Proven negotiation skills with a track record of measurable cost savings.
• Comfort in both buying cadences this role covers: deliberate project-based purchasing and fast, deadline-driven purchasing. Depth in one with a willingness to learn the other is acceptable.
• Proficient in Excel, with working experience in ERP, inventory management, or purchasing software.
• Excellent organizational, multitasking, and communication abilities with high attention to detail, and strong decision-making where priorities shift quickly.

Valid driver's license and reliable transportation.

QUALIFICATIONS — PREFERRED:

• Experience in the audiovisual, lighting, live production, construction, electrical, or technology industry, with working knowledge of AV manufacturers, lighting and rigging equipment, networking products, and installation materials.
• Experience controlling freight and inbound shipping costs, and financial acumen working directly with a CFO or controller on budgets and margin.
• Interest in growing into a team leadership role.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee might be required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and occasionally lift and/or move up to 100 pounds.

PERFORMANCE METRICS: Monthly, quarterly, and annual reporting.

Status : Full Time – Exempt

Company benefits: Yes

Working Days: M-F

Hours Per Day: Approx. 8-9

Travel Required : Limited (approx. 10%)

Reports to : Chief Financial Officer (no direct reports initially; Specialist as the department grows)