Personal Assistant

Job Description

Job Description

Job Title: Executive Personal Assistant Location:

In-Person (Mix of office, business, home office, and personal support activities) Position Type:

Full-Time (

Minimum of 30 hours per week

) Schedule:

Primarily weekdays;

some weekend work required

based on shifting priorities. Job Summary We are seeking a highly organized, proactive, and discreet

Executive Personal Assistant

to provide seamless support across both professional and personal domains. This dual role is unique: it requires a high-level administrative professional who is equally comfortable managing corporate legal files and overseeing

household logistics, personal shopping, and daily errands

. The ideal candidate is detail-oriented, comfortable with shifting priorities, and capable of keeping both an office and a household running smoothly with complete discretion. Key Responsibilities Personal Assistant & Household Functions Household Management:

Oversee domestic logistics, including coordinating vendor services, managing home maintenance schedules, and ensuring the smooth operation of personal spaces. Errands & Personal Logistics:

Handle extensive personal errands such as grocery shopping, dry cleaning drop-offs, prescription pickups, and miscellaneous logistical tasks. Lifestyle & Schedule Coordination:

Manage detailed personal calendars, schedule medical/personal appointments, coordinate travel logistics, and handle family scheduling. Executive & Administrative Office Work Calendar Management:

Maintain detailed professional schedules using

Microsoft Outlook Calendar

, efficiently organizing client meetings, court dates, and business travel. Legal & Business Support:

Assemble and organize legal documents, transcribe notes, prepare reports, and assist with day-to-day legal administrative activities. Correspondence & Communication:

Draft, proofread, and manage professional emails, and phone calls. Office & Business Management:

Oversee physical or digital filing systems, handle data entry, and maintain organized supplies and records. Project Coordination:

Track professional deadlines, organize resources, and liaise with internal teams to ensure timely project completion. Qualifications & Skills Experience & Certifications Experience:

3+ years of Executive Assistant, Personal Assistant, or Estate Management experience preferred. Licensure:

Must possess a

valid Driver's License

and a clean driving record for running errands. Certifications:

Notary Public Certification

is highly desirable (may be obtained after hire). Languages:

Bilingual proficiency in

Spanish or Mandarin

is a strong asset. Technical & Soft Skills Software:

Demonstrated proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, and Outlook). Versatility:

A proactive mindset with a seamless transition between corporate office environments and personal/household tasks. Discretion:

Absolute commitment to maintaining absolute confidentiality and professionalism regarding both personal life and legal matters. Benefits Health Insurance Vision Insurance Dental Insurance Join us in this exciting role where your organizational talent and proactive approach will make a meaningful impact! We value energetic professionals eager to support leadership excellence while growing their skill set in a vibrant work environment.