Administrative Assistant

Job Description

Job Description

Administrative Assistant

The University of Mary is seeking an Administrative Assistant for the Enrollment Services department. The Administrative Assistant is responsible for hospitality, office coordination, logistical support, and system operations within the enrollment services department.  Specific duties include serving switchboard callers and welcome center guests, as well as assisting with coordinating and scheduling campus visits.
Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Benefits Include:

• Retirement benefits with an 8% match
• Medical, Dental and Vision insurance
• Free or discounted tuition for employees and dependents
• Discounted Meal Plan
• Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

• Greeting in-person guests, serving/routing callers and responding to emails
• Coordinate departmental scheduling/calendars, procure & maintain supply inventory, promotional material, create & send correspondence, scan & file records, process mail & faxes and provide technical coordination
• Assist with events & meetings, reserve & set-up rooms, arrange catering and travel, reconcile/reimburse expenses, assist with onboarding employees, and support departmental leaders & staff
• Load data into business systems, identify & resolve data anomalies, perform departmental workflow/reporting processes, document standard operating procedures and provide cross-training and backup coverage.

Desired Minimum Qualifications, Education, and Experience Include:

• High School diploma required
• Associates degree or higher preferred
• Three years of experience directly related to duties specified
• Supports the ongoing implementation of Ex Corde Ecclesiae , the apostolic constitution on Catholic colleges and universities.
• Builds a culture of ready and earnest hospitality in the Office of Enrollment Services and throughout the university, in accord with Saint Benedict’s admonition that all be received as Christ.

Knowledge and Skills Required:

• Skilled in modeling warmth of welcome, pioneering courage, apostolic impulse, and friendship with truth
• Skilled in meeting the needs of others, including prospective/current students, faculty, staff, business partners, and other contacts of the University of Mary
• Skilled in organizational, communicational, and interpersonal skills
• Skilled in managing details and deadlines
• Skilled in maintaining confidentiality, integrity, and discretion
• Skilled in adopting organizational change and business process improvement
• Skilled in maximizing the capabilities of Microsoft Office

About the University of Mary
We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community of approximately 75,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,800 students, is accredited by the Higher Learning Commission of the North Central Association.
For more information on the University of Mary, please watch a short video by clicking on this link:
Review of application materials will begin immediately.  Position will remain open until filled.
To view all of our current openings, please visit our career page at

Equal Opportunity Employer

 

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