Human Resource Generalist

Job Description

Job Description

Job Summary: 

The HR Generalist administers the activities relating to the company payroll, benefits, and HRIS processing, including developing, implementing, and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert with all payroll, benefits, recruitment, onboarding, employee leave, and HRIS administration. 

Supervisory Responsibilities:      None. 

Duties/Responsibilities:  

PAYROLL: 

•    Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary 

•    Implement and maintain payroll best practices to improve efficiency and consult with HR team to improve payroll and HRIS processes. 

•    Evaluate and implement payroll/HRIS systems upgrades and changes. 

•    Review quarterly tax reports prepared by third-party vendor. 

•    Respond to all unemployment claims in a timely manner. 

•    Maintain employee records in payroll/HRIS systems. 

•    Administer the time and attendance policy and paid leave policy for all employees. 

•    Produce scheduled and ad-hoc reports pertaining to payroll and human resources requirements. 

BENEFITS: 

•    Administer all employee benefit programs including enrollments and terminations. 

•    Coordinates and conducts the new employee onboarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions. 

•    Fulfills all governmental regulatory mandates and ensures filings are performed as required. 

•    Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines. 

•    Plans, conducts, and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Accounting for quarterly and year-end audits (payroll, Workers Comp, 401k, etc.). 

•    Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees. 

•    Processes monthly billings from carriers. Reviews billings for accuracy and gets approval for payment in a timely manner from the HR Director. Resolves discrepancies with carriers and payroll. 

•    Coordinates with third party administrator to manage disability claims according to the plan. 

•    Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers' compensation cases. 

HRIS ADMINISTRATION: 

•    Maintains complete electronic and paper employee personnel files, records, and other documentation for employees, including processing new employees, forms for employment status changes, and maintaining timely and accurate files. Coordinates pre-employment paperwork and processes. 

•    Prepares statistical summaries and reports from the HRIS involving payroll information, demographic data, and other employee data, requiring knowledge of the various Human Resources disciplines. Assists in maintaining data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input. 

•    Generates files/reports such as the EEO1, annual non-discrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested.

•    Assist employees with questions. 

•    Help to maintain policies and job descriptions as needed.

•    Recommends business process improvements having an HRIS component. 

•    Completes all hiring and orientation processes for employees.

•    Perform other related administrative duties as required and assigned. 

Education and Experience: 

•    At least 2+ years of experience administering payroll, HRIS, and benefits processes required. 

•    Work experience should include knowledge of basic human resources, payroll practices, benefits administration, and compliance or other related experience. 

•    Must have strong knowledge of a variety of computer software applications including payroll, benefits, time & attendance, and HRIS and self-service systems.  

•    Must have a high level of interpersonal skills to handle sensitive and confidential situations. 

•    Strong understanding of Human Resources processes and terminology, payroll and benefit processes and procedures, including eligibility and enrollment rules and benefit procedures. 

•    Demonstrates exceptional analytical skills and ability to create useful and actionable reports from data. 

•    Possess strong written and verbal communication skills. 

•    Possess strong organizational skills and ability to complete multiple tasks and a high volume of work on deadlines. 

•    Strong attention to detail and ability to edit and proofread. 

•    Possess a creative outlook with a problem-solving attitude. 

•    Excellent time management, organizational, and follow-through skills. 

•    Has shown ability to respond quickly and accurately to requests for data; ability to provide excellent customer service is a must. 

•    Proficient in Microsoft Office and Excel applications. 

•    Any other duties as assigned by the CEO

Physical Requirements:  

•    Prolonged periods of sitting at a desk and working on a computer. 

•    Must be able to lift up to 25 pounds at times.