Office Coordinator

Office Coordinator

Verbal Beginnings is looking for a collaborative, energetic, and organized Office Coordinator to join our team! The Office Coordinator is responsible for serving as a resource for families, visitors, and staff at Verbal Beginnings. The Office Coordinator will work closely with the Center Operations team to oversee the day to day operations of the Verbal Beginnings Center. This position collaborates daily with staff in various departments across the organization (Administrative, Human Resources, Field, and Center).

The right candidate will be a self-starter with extremely strong attention to detail. We are looking for a motivated and multi-talented individual who wants to be part of an exciting and fast-growing organization!

Verbal Beginnings is here to make a difference and give every child a chance. Our philosophy of changing lives and commitment to our core values has been the driving force that has allowed us to make an impact for an entire decade. It's the same commitment to care with an expanding footprint that allows us to serve even more amazing kiddos and their families than ever before!

Our Mission: Changing lives. One child at a time. One professional at a time.

Wellness & Mental Health:

• Paid Mental Health days
• Paid Family Leave
• Comprehensive Wellness Program

Other Great Benefits:

• Comprehensive Medical / Dental / Vision Plans
• Paid Time Off (PTO)
• 7 Paid Holidays
• Professionally-Managed 401(K) Plan
• Leadership Opportunities, OBM Training & Promotion-From-Within
• Fun & Supportive Team Environment
• BCBA Owned & Operated Since 2011

As an Office Coordinator, you will:

• Support company operations by maintaining office systems and supervising staff
• Organize workflows and ensure that supervisees understand their duties and delegated tasks
• Oversee Center events for staff and families
• Contribute to Center morale through the support of staff and implementation of Center-based appreciation events
• Establish and maintain effective communication systems supporting professional team relationships
• Set up, maintain, and troubleshoot staff technology including Macs, iPads, printers, and ensuring maintaining Protected Health Information (PHI) for HIPAA compliance
• Serve as a liaison between all outside vendors, including but not limited to maintenance
• Maintain general upkeep and appearance of the Verbal Beginnings Center building
• Answer quotations and provide follow up for staff, families, and visitors
• Serve as a day to day resource for staff across admin functions to ensure smooth sessions and daily operations
• Oversee and modify Center processes for inventory control
• Track expenses of Center-based purchases
• Follow the policies and procedures of Verbal Beginnings, LLC
• Other duties as assigned

About You:

• 1-2 years of administrative, facilities, or office experience, preference on exposure to a busy environment and customer service focused
• Experience in event planning or event coordination
• Excellent organizational, communication, negotiating, and multitasking skills
• High School diploma
• Ability to work independently
• Attention to detail is an absolute must
• Regularly required to speak clearly and hear well, in person and on the phone
• Outstanding written and verbal communication skills

Verbal Beginnings is a BCBA-owned and operated, BHCOE & ACQ accredited autism therapy provider serving children diagnosed with autism. Verbal Beginnings works closely with families and schools to provide quality behavior intervention services to children 2-18 years of age diagnosed with Autism Spectrum Disorders as well as other behavioral and developmental disorders. With the belief that each child can learn, Verbal Beginnings promotes independence and improves the quality of life for children with developmental disabilities through a custom treatment approach based on the principles of Applied Behavior Analysis.

Verbal Beginnings' personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex. Verbal Beginnings' employment opportunities are provided for applicants with disabilities, and reasonable accommodation(s) are made to meet the physical or mental limitations of qualified applicants or employees.