Project Coordinator / Manager (In-Office)

What You'll Do Project Coordination: Manage project schedules, milestones, budgets, and resources across multiple forensic engineering projects. Client Communication: Serve as a primary point of contact for clients by responding to inquiries, providing project updates, and maintaining strong professional relationships. Team Collaboration: Coordinate with engineers and department leaders to balance workloads, forecast future work, and ensure timely project delivery. Financial Coordination: Track project budgets, monitor budget variances, assist with forecasting, process milestone invoicing, and support collections while maintaining positive client relationships. Project Administration: Maintain project documentation, calendars, travel arrangements, meetings, and project records with exceptional attention to detail. Process Improvement: Develop reports, improve project tracking, assist with SOP development, and help implement project management tools and operational improvements. Risk & Compliance: Perform conflict checks through legal document review and ensure project documentation supports firm requirements. Operational Support: Communicate project status, identify potential issues, and provide administrative support to managers, engineers, and technical staff. What You Bring Experience: Experience in project coordination, project management, client services, operations, or administrative leadership. Experience in engineering, construction, or legal environments is a plus but not required. Education: Bachelor's degree required. Tools: Proficiency in Microsoft Office Suite and Microsoft Teams. Communication: Excellent verbal and written communication skills with the ability to build strong client relationships. Organization: Exceptional attention to detail, organizational skills, time management, and the ability to successfully manage multiple priorities. Problem Solving: Strong analytical, critical thinking, and decision-making abilities with a proactive approach to resolving issues. Mindset: Adaptable, collaborative, professional, eager to learn, and comfortable working in a fast-paced, technology-driven environment. This position offers significant opportunity for growth. As responsibilities expand and experience develops, the role can evolve to include broader operational leadership and higher visibility initiatives across the firm. Firm We are a high computer-use office, so being comfortable and skilled with computers, phones, and tablets will set you up for success. Workload naturally fluctuates throughout the year, making organization, adaptability, and prioritization essential to meeting client expectations and project deadlines. Work Location Work to be performed in office. Candidate must be local to Dallas, TX. Core working hours are between 8 AM and 5 PM Central Time. Benefits Paragon offers a competitive salary along with many great benefits: Medical insurance, the company pays an industry-leading 70% of the cost for you and your family 100% company paid Vision and Dental coverage for you and your family 100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your family 100% company paid Short-term and Long-term disability for you 100% company paid Basic Life and Supplemental Life Insurance for you $1,000 allowance to new parents of any status 8 weeks company paid maternity leave Up to 4 weeks paid bonding leave Time Off (32 days total) 20 days PTO prorated based on start date 10 paid holidays Eligible after completion of orientation period (90 days) Includes up to a 4% match of eligible earnings No vesting period 5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days 10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenses Continuing education Annual bonus pro-rated based on start date Student debt assistance up to $300 per month for 5 years for job-related degrees Straight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week Wellness reimbursement of $75 per month Night out reimbursement of $75 per month Cell phone reimbursement of $15-$65 per month, depending on role $5,000 referral bonus for a successfully hired colleague 4 Company sponsored events each year Physical Demands and Work Environment The physical demands described here are representative of those, which must be met by an employee, to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform these functions. While performing the duties of this role, the employee is regularly required to sit, reach, bend, and move about the facility, with some light, local travel around town on occasion for meetings or office errands. Facility is normal office environment with variation of temperature and lighting. #J-18808-Ljbffr Paragon Structural Engineering, LTD.