Administrative Support (Intern/Student) - Part-Time Hourly

Administrative Support (Intern/Student)

Reports to: Executive Director – Visual & Performing Arts

Pay Grade: $12.50/HR FLSA Status: Non-Exempt

Position Purpose

Performs a range of secretarial and clerical support that includes office tasks requiring a general knowledge of policies, procedures, and systems. Exercises discretion in determining priority and/or order of completion of work assignments. Works with the Visual & Performing Arts programs, on events, and supports meeting the transportation needs.

Essential Job Functions

• Prepares and maintains forms and records.
• Maintains office files in a systematic and confidential manner.
• Monitors and processes transportation requests.
• Compiles, maintains, and files all reports, records, and other documents as required.
• Maintains departmental records according to established procedures.
• Assists with planning, preparation, and setup of departmental activities.
• Maintains confidentiality.
• Works with Executive Director, community, and VPA Teachers to support contests, events, and other VPA program needs.
• Works well with many people, both inside and outside the District related to VPA program needs and provide support.
• Maintains accurate records of expenditures.
• Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.
• Maintains inventory of fixed assets, equipment, and supplies.
• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

None.

Personal Work Relationships

All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

Knowledge of office procedures and operation of business office equipment. Knowledge of records administration and maintenance techniques and procedures. Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary. Skill at the beginners' level, working with Microsoft Office 365, especially Outlook, Google Drive, and Word. Skill in performing mathematical calculations with accuracy and data entry with minimal errors. Skill in talking to others to convey information effectively. Skill in actively looking for ways to help people. Skill in completing assignments accurately and with attention to detail. Skill in interpersonal relationships, including using tact, patience, and courtesy. Ability to accurately prepare and maintain records, files, and reports. Ability to maintain registers of time and work performed. Ability to work under pressure and meet close deadlines. Ability to analyze, organize and prioritize work while meeting multiple deadlines. Ability to process and handle confidential information with discretion. Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines. Ability to review work for accuracy. Ability to organize and coordinate work, including maintaining attention to details and quality. Ability to communicate effectively, both oral and written forms. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to communicate information and assist District personnel, office personnel, school personnel, and/or outside agencies relative to District programs and activities. Ability to use software to access databases, email, create spreadsheets, and do word processing.

Travel Requirements

None.

Physical & Mental Demands, Work Hazards

Tools/Equipment Used: Standard office equipment, including computer and peripherals.

Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.

Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.

Lifting: Occasional light lifting and carrying (less than 15 pounds).

Environment: Works in an office setting.

Attendance: Regular and punctual attendance at the worksite is required for this position.

Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications

Education: Enrolled in High School. Certification/License: None. Experience: None.