Procurement Contract Administrator $64K-104K

Job Description

Job Description

CONTRACT TO HIRE ROLE

JOB SUMMARY

The Procurement Contract Administrator is responsible for managing procurement contracts from

execution to expiration and compliance of contracts for Client. This role ensures contracts align with

applicable local, state, and federal regulations, internal policies, and public procurement guidelines.

This role coordinates closely with internal departments, vendors, and external agencies to ensure

contract performance, risk mitigation, and value delivery.

ESSENTIAL JOB FUNCTIONS

Assist department in timely onboarding vendors to client by being present to assist at

preconstruction and kick-off meetings and

Review and administer procurement contracts, including construction, professional services,

maintenance, and vendor agreements in accordance with procurement guidelines and legal

standards

Ensure all contract terms, deliverables, timelines, and performance metrics are adhered to and

contracts remain in compliance with operational procurement policy, state, and federal laws

Support departments in developing scopes of work and solicitations.

Coordinate annual contract renewal process which includes approvals, signatures, and routing in

compliance with the delegation of authority.

Serve as liaison with legal counsel for review of contract terms and risk management requirements

(e.g. support public record requests), as well as serve as the liaison between internal departments

and vendors to facilitate contract execution and resolve issues

Facilitate vendor scorecard review discussion of contracts, as needed by departments.

Support procurement planning and solicitations by assisting departments with specifications, scopes

of work, cost/bid forms and evaluation processes.

Monitor and track active contracts for compliance, performance, timelines, deliverables, insurance

requirements, as well as manage contract renewals, amendments, change orders, and close-out

procedure using procurement and ERP financial software

Provide training and guidance to staff on contract and procurement policies.

Assist with audits and reporting related to contract activities by conducting periodic reviews and

audits of contract activity to identify risks, inefficiencies, and areas for improvement

Maintain complete and accurate contract files and documentation in accordance with audit and

records retention requirements within our eProcurement system and internal retention system

Prepare Level of Service (LOS) reports on contract utilization, vendor performance, and spend

analysis for leadership and stakeholders.

Remain informed on changes in procurement regulations, best practices and legal precedents

affecting contract administration.

Support continuous improvement of contract administration procedures and templates.

Performs other duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

Bachelor’ degree in Business, Finance, Law, Accounting, or Public/Business Administration or a

related field required; supplemented by a minimum of three (3) years of experience in procurement

contract administration, along with an overall seven (7) years or related work experience preferably

in a government setting, public agency or utility, or any equivalent combination of education, training,

and experience which provides the requisite knowledge, skills, and abilities for this job.

Must be able to demonstrate proficiency in performance of the essential functions and learn,

comprehend, and apply all departmental policies, practices, and procedures necessary to

function effectively in the position.

Specific License or Certification Preferred (but not required):

• Certified Professional Contracts Manager (CPCM)

• Certified Public Procurement Officer (CPPO)

PHYSICAL DEMANDS:

Tasks may involve some pushing and/or pulling of objects and materials of light weight; tasks may

also involve extended periods of time at a keyboard or workstation. Some tasks require the ability to

perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks

require the ability to communicate orally.

WORK ENVIRONMENT:

• Essential functions are regularly performed without exposure to adverse environmental

conditions.

• Work is performed in a safe and secure work environment that may periodically have

unpredictable requirements or demands.

Company Description

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