Inside Sales Specialist

Job Description

Job Description

Key responsibilities and accountabilities:

• Inside Sales
• Quotation Management
  • Receive in person and telephone requests for price quotations
  • Provide customers with immediate price quotations on price book items
  • Prepare price quotation forms in a timely manner for items not contained in the price book
• Purchase Order Management
  • Receive in person and telephone requests for new purchase orders and changes/adjustments/cancellations to existing orders
  • Check customers’ credit statuses with credit department when rush orders are received
  • Provide follow up assistance and information regarding orders, including:
    • Tracing the status of orders
    • Providing customers with any pertinent information relating to orders
    • Answering any questions with regard to customers’ orders
    • Coordinating with manufacturers to locate requested items and to meet customers’ delivery requirements
    • Communicating pertinent information to appropriate personnel in other departments
  • Maintain files of active orders and posts activity, such as notices, scheduling changes, partial shipments, and credit changes
• Customer Service/Relationship Management
  • Achieve and maintain professional and positive rapport with customers by providing the best possible service
  • Act as liaison between customers and other departments by providing information requested by customers or routing requests to the appropriate departments
  • Maintain records of customer interactions and transactions, recording details of inquiries, complaints, and actions taken
  • Obtain details of all customer complaints, and ensure that all problems are resolved quickly and professionally
    • Resolve customer service or billing complaints by exchanging merchandise, providing refunds, and adjusting bills
    • Follow up to ensure that appropriate actions are taken to resolve customer issues
    • Refer unresolved customer grievances to Branch Manager or appropriate supervisor
  • Provides accounting department with paperwork necessary for credits or debits to be issued, including original purchase orders, copies of invoices, and return goods memo
  • Act professionally and ethically
• Branch and Sales Support
  • Supports the efforts of outside Sales Account Managers, Branch Managers, and customers according to branch area.
  • Performs counter and branch functions on a fill in basis, as necessary
• AER Support
  • Manage the relationship and liaise between AER team and the branch staff
• Professional Knowledge and Development
  • Maintain current knowledge of ABCO’s:
    • Product lines
    • Prices
    • Delivery times
    • Drop ship items
    • Promotional/marketing programs
  • Participate in training and seminars as required
• SxE (Computer System) Utilization
  • Utilize SxE to:
    • Retrieve customer information
    • Obtain stock status information
    • Check purchase order status
    • Change/adjust existing purchase orders
  • Ensure that the proper codes are used for retrieving and inputting information
  • Check computer runs for delivery information and work with the proper personnel with regard to deliveries of scheduled shipments.

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.