Executive Assistant to the Director

Executive Assistant To The Director

The Institute of Arctic Biology (IAB) at the University of Alaska Fairbanks is seeking an organized, collaborative, and detail-oriented Executive Assistant to the Director. This position provides high-level administrative support to the Director, serves as the primary point of contact for IAB, manages the IAB Director's Office, and coordinates IAB communications and events. Join a dynamic team dedicated to IAB's mission to advance research and innovation for healthy Arctic communities and ecosystems.

This is a unique opportunity to play a central role in IAB, one of UAF's flagship research Institutes. You will work directly alongside IAB's Director and Executive Officer and serve as a trusted partner in shaping the Institute's day-to-day operations, communications, and events. You'll be part of a mission-driven community of over 40 faculty, 90 regular staff and 100 graduate students dedicated to understanding the living systems of the Arctic. IAB is the home of Toolik Field Station, the Bonanza Creek Long Term Ecological Research Program, the Alaska Cooperative Fish and Wildlife Research Unit, The Alaska IDEA Network of Biomedical Research Excellence (INBRE), the Center for Alaska Native Health Research, and the Center for Transformative Research in Metabolism, in addition to many other funded research and outreach projects led by our faculty and staff. This role is critical to supporting a positive and welcoming atmosphere at IAB, promoting good communication with stakeholders, and ensuring smooth operations in the Director's office.

Successful candidates will bring experience supporting senior leadership and strengths in communication, organization, judgement and planning. You should be comfortable managing multiple calendars, learning new platforms and processes, coordinating events and communications, and interacting positively and professionally with a wide range of stakeholders. This is a great opportunity for an administrative professional seeking a way to make a difference in a collaborative and welcoming environment. Knowledge of the university is a plus but is not required.

Minimum Qualifications:

Associate's degree and two years progressively responsible experience related to the program specialty, or an equivalent combination of training and experience.

Position Details:

This position is located on the University of Alaska Fairbanks campus in Fairbanks. This is a regular 75% (60 hours bi-weekly), term-funded position. This is a part-time, non-exempt staff position complete with both a competitive salary and full employee benefits package. UA provides a generous compensation package that includes retirement options, annual leave, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage. New hires will be placed on the UA Staff Salary Schedule, Grade 78, based on education and experience.

Application review will begin immediately. To ensure consideration, you must submit your application by 11:55 PM Alaska Standard Time on October 11, 2026.

If you have any questions regarding this position, please contact Debby Queen at View email address on click.appcast.io.

If you are legally authorized to work in the United States without restriction, applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at View email address on click.appcast.io.

The University of Alaska is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non-discrimination against individuals on the basis of any legally protected status.

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business.