Paralegal, Commercial & Compliance

Reports to: Chief Legal Officer / General Counsel Location: Remote Employment type: Full-time About the role BusPatrol is seeking an experienced Paralegal to support a broad range of legal, litigation, corporate, and business-support activities. This role is designed for a career paralegal who is comfortable operating in an in-house legal environment, managing multiple priorities, and partnering with internal stakeholders and external counsel. The ideal candidate brings strong litigation support skills along with practical experience in a corporate or technology-focused legal department, preferably complemented by prior law firm experience. This person will be a highly organized, detail-oriented, and trusted partner who can independently manage workflows, maintain accurate records, and help the Legal team respond efficiently to business needs. What you’ll do Litigation and legal matter management Maintain and update the company’s litigation and legal matter tracker, including active, closed, and anticipated matters, as well as matters in which the company is not a party but that may affect its business. Track key deadlines, filings, hearings, discovery obligations, insurance information, outside counsel, matter status, and next steps. Organize and maintain matter files, pleadings, correspondence, agreements, productions, and other legal records. Support collection efforts, case preparation, and coordination with internal business partners and outside counsel. Manage litigation holds, including issuing hold notices, tracking custodian acknowledgments, and confirming preservation with internal business partners and outside counsel. Assist with legal research and factual investigations as directed by attorneys. Discovery and records requests Provide litigation support throughout the discovery process, including identifying, collecting, organizing, reviewing, and producing responsive documents. Assist with document review, quality control, privilege and confidentiality considerations, redactions, and production preparation. Coordinate with internal stakeholders to locate and preserve potentially responsive information across systems, business units, and records repositories. Support responses to Freedom of Information Act (FOIA), Public Records Requests (PRR), and similar records requests by conducting structured searches for relevant records and helping organize responsive materials. Help document search efforts, track production status, and elevate issues or gaps to the appropriate attorney. Handle subpoenas and third-party records requests, including coordinating responsive materials and preparing records custodian declarations. Insurance and certificates of insurance Maintain insurance-related records, policies, claims documentation, certificates of insurance, and related correspondence. Coordinate with the company’s external insurance team, brokers, carriers, and other relevant parties. Assist with gathering information needed for claims, renewals, coverage inquiries, and litigation-related insurance matters. Monitor follow-up items and ensure relevant legal and business stakeholders have current insurance information. Requests for proposals and procurement support Support the RFP and procurement process by reviewing legal requirements and working with the proposal team to complete corporate forms, certifications, and affidavits, such as non-collusion, debarment, conflict of interest, vendor registration, and W-9 forms. Gather responsive company information and documentation from relevant business partners. Review submissions for completeness, consistency, and confidentiality concerns, and prepare confidentiality and trade secret redactions. Track exceptions to contract terms and other requested deviations, and flag such exceptions for attorney review. Maintain a library of standard certifications, good standing certificates, certificates of insurance, pre-approved responses, and other RFP-related materials and supporting documentation. Help identify legal or compliance issues for attorney review and ensure deadlines are met. Legal and corporate drafting Prepare and revise routine letters, legal and corporate correspondence, internal memoranda, notices, form agreements, and other documents for attorney review. Prepare template non-disclosure agreements, contract amendments, form agreements, notice letters, and termination or renewal notices for attorney review. Proofread documents for accuracy, completeness, consistency, formatting, and adherence to instructions. Corporate and governance support Support the Corporate Secretary and Legal team with corporate governance activities, as needed. Assist with Board and committee meeting administration, including agenda preparation, meeting materials, minutes, action-item tracking, and document organization. Maintain corporate records, resolutions, approvals, entity information, and governance documentation. Work with internal stakeholders to collect and organize materials for Board, committee, and executive-level meetings. Help ensure corporate records are complete, current, and appropriately maintained. Maintain the company’s policy library, including the code of conduct and insider trading, delegation of authority, and related-party policies. Track the compliance calendar and corporate filing deadlines. Support audit requests and legal entity confirmations. Serve as the main contact with the company’s registered agent, and receive, log, and triage service of process, garnishments, subpoenas, and state notices. General legal team support Manage multiple projects with competing deadlines while maintaining a high level of accuracy and confidentiality. Build effective working relationships with Legal, Sales, Government Affairs, Finance, Operations, People, Security, and other internal teams. Handle sensitive and confidential information with sound judgment and discretion. What You’ll Bring At least 5 years of progressive experience as a career paralegal. Experience supporting litigation, discovery, document production, redactions, legal holds, and matter management. Experience working in an in-house corporate legal department. Strong organizational skills and the ability to manage detailed trackers, records, deadlines, and multiple matters simultaneously. Strong written and verbal communication skills, including the ability to prepare clear correspondence and business-facing summaries. Sound judgment, attention to detail, and follow-through, including discretion with confidential, privileged, and sensitive information and knowing when to elevate. Proficiency with Microsoft Office and the ability to quickly learn legal technology, including document-management, e-discovery, and matter-management systems. Ability to work independently and collaborate effectively with attorneys, business stakeholders, outside counsel, vendors, and executive-level partners. Preferred qualifications Experience in a technology company or other complex, fast-paced organization. Prior law firm experience, particularly in litigation, commercial, or corporate matters. Experience supporting a Corporate Secretary or corporate governance function, including preparing Board or committee agendas, minutes, meeting materials, resolutions, or action-item trackers. Experience supporting FOIA, public records, regulatory, or government-contracting requests. Experience with RFP responses, public procurement forms and certifications, corporate questionnaires, insurance coordination, or compliance documentation. Experience managing registered agent relationships, service of process, subpoenas, records custodian declarations, compliance calendars, or corporate policy libraries. BusPatrol Value Proposition: Who We Are At BusPatrol, safety isn’t just a priority — it’s our mission. As the nation’s most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses. Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk. As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety. Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations. Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country. By partnering with school districts, municipalities, and law enforcement, we make safety solutions more accessible and effective, ensuring that every child’s journey to and from school is as safe as possible. What We Offer Competitive salary and benefits package Unlimited PTO A purpose-driven career, working to protect children and improve public safety The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork A team of innovators, committed to leveraging AI and smart technology for social good Be Part of Something Bigger We are looking for a passionate and dedicated team member to help us make roads safer. This is a meaningful opportunity to contribute to a mission-driven company that is using technology to create real change. At BusPatrol, we foster an inclusive and diverse environment built on integrity, collaboration, and innovation. If you are ready to be part of a team that is deeply committed to safety and community impact, we would love to hear from you. Together, we can protect students, hold drivers accountable, and build a safer future for all. We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety. This is an important role for us and a great opportunity for the right candidate. Our environment is inclusive, diverse, ignited, built on integrity, and deeply committed. The US salary range for this position is provided in this posting. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Partner can share more about the specific salary range for your preferred location and skill level during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, and/or commission (if applicable) or benefits. #J-18808-Ljbffr BusPatrol