Data Entry/AP Clerk

Job Description

Job Description

We are looking for a Data Entry/AP Clerk to support day-to-day invoice processing and payment activities for a Long-term Contract position in Kirkland, Washington. This role is ideal for someone who brings strong attention to detail, sound judgment in financial review, and the ability to work across teams to keep vendor accounts accurate and current.

Responsibilities:

• Process supplier invoices by reviewing documentation, assigning the correct account codes, and confirming alignment with purchase orders and receiving records before submission for payment.

• Enter and maintain accurate payment, vendor, and invoice information within the financial system, ensuring records are complete and properly documented.

• Examine accounts payable transactions for errors such as duplicates, missing approvals, incomplete support, or incorrect coding, and resolve issues prior to payment release.

• Coordinate payment cycles across checks, ACH, and wire transfers while following agreed payment terms and helping the business avoid unnecessary penalties or delays.

• Reconcile vendor statements against accounts payable records, research outstanding variances, and prepare reporting on open balances and payment performance metrics.

• Support period-end close activities by preparing accruals, cutoff information, and journal entry adjustments in partnership with the broader accounting team.

• Serve as a point of contact for vendors and internal stakeholders by addressing payment questions, investigating disputed items, and helping clear invoice-related exceptions.

• Uphold internal controls by following approval requirements, maintaining clear audit support, and ensuring compliance with company policies and applicable financial regulations.

• Partner with purchasing, receiving, operations, and engineering teams to resolve quantity, pricing, and receipt discrepancies and confirm accurate cost allocation.

• Contribute to audit preparation, intercompany billing support, financial analysis requests, and other accounting projects as needed.

• Hands-on experience in accounts payable, including invoice processing, vendor statement reconciliation, and payment execution.
• Working knowledge of account coding principles and the ability to apply coding accurately across invoices and related transactions.
• Experience handling multiple payment methods, including ACH and check runs; wire payment exposure is also valued.
• Strong accuracy and attention to detail when reviewing financial data, approvals, and supporting documentation.
• Ability to identify discrepancies, investigate exceptions, and coordinate resolution with vendors and internal departments.
• Familiarity with financial systems and confidence entering, validating, and maintaining accounts payable records.
• Effective communication skills with the ability to manage vendor inquiries and collaborate across accounting and operational teams.