OPERATIONS ADMIN I

Operations Admin ISalary Range $22.00 - $25.00 HourlyPosition SummaryProvide administrative coordination and accurate records support for reinforcing-steel installation operations, including field timekeeping, project schedules, purchasing requisitions, project reporting, safety records and new-hire paperwork. Work closely with field management, project managers, Human Resources and other support departments.Essential Duties and ResponsibilitiesReview field timecards and daily/weekly documentation; identify missing or inconsistent information and coordinate corrections before payroll deadlines.Record, maintain and distribute installation project schedules using information supplied by field management.Prepare and submit purchasing requisitions for tools, equipment and project materials in accordance with approval procedures.Maintain organized, accurate and appropriately secured electronic and physical project and personnel-related records.Coordinate recordkeeping with safety personnel and office management.Maintain project lists, trackers and operational data; prepare and distribute recurring and ad hoc management reports.Serve as administrative liaison among field personnel, operations management and Human Resources.Support new-hire application and onboarding document processing within assigned authorization; route employment decisions and compliance matters to HR.Assist other departments with related administrative tasks and recommend practical improvements to workflows and recordkeeping.Perform other related duties consistent with the position.QualificationsMinimum QualificationsHigh school diploma/GED or equivalent combination of education and relevant administrative experience.At least two years of experience using Microsoft Office applications, including Excel and Word.Ability to read, write and speak English and Spanish.Ability to maintain accurate records, meet recurring deadlines and communicate with field and office personnel.Preferred QualificationsSome college coursework.Two or more years in construction, manufacturing or field-support operations, particularly scheduling or planning.Experience with ERP, HRIS, timekeeping or purchasing systems.Core Knowledge, Skills and AbilitiesSpreadsheet data entry, basic reporting, document control and file organization.Attention to detail and ability to reconcile incomplete or conflicting records.Discretion when handling employee, payroll and other confidential information.Prioritization of time-sensitive requests and effective communication across office and field teams.Ability to follow approval limits, escalate exceptions and learn company systems.Physical, Mental and Work Environment RequirementsThe following describe typical job demands, with or without reasonable accommodation; confirm actual frequency and conditions with the hiring manager.Primarily office-based work; prolonged sitting and computer use; frequent keyboarding, reading documents, speaking and listening.Occasional standing, walking, reaching and handling files or office supplies; lifting/carrying weight limit to be confirmed.Sustained attention to detailed data, organization of competing deadlines, routine numerical verification and timely problem escalation.Frequent interaction with field staff and managers; ability to adapt to schedule changes while protecting confidential information.On-site attendance and occasional evening/weekend responsiveness as business needs require; any travel or jobsite exposure must be confirmed.Reliable Transportation: Must have reliable transportation to meet the position's attendance and occasional business travel requirements.Travel: Occasional business-related travel, less than 25%.Cell Phone: Must maintain an active cell phone for business communications. FABco provides a cell phone allowance.Schedule Availability: Must be available to work occasional evenings, weekends, and on-call assignments as operational needs require.Overtime Compensation: This is a nonexempt position. All hours worked, including compensable on-call time, must be accurately recorded and will be compensated in accordance with applicable federal and state wage and hour laws.