Finance Associate

Job Description

Job Description

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Notre Dame Athletics develops and challenges each student-athlete to pursue excellence and serve as a force for good in the world. Our vision is to lead collegiate athletics by defining the integrated student-athlete experience and forming champions. To do this, we are eager to attract, recruit, develop and retain individuals who positively contribute to a collaborative, connected culture where all may thrive.

As a prospective member of Notre Dame Athletics, we invite you to apply if you have a shared purpose for our distinctly integrated student-athlete experience, an unrivaled passion for people who propel a dynamic and high performing organization, and a proven record of success in your field.

What You Can Expect as an Athletic Finance Associate at ND

The Athletic Finance Associate will report to the Assistant Athletic Director- Financial Analyst and Strategy (“Assistant AD”) and work alongside a great team of Athletic Business Office staff and be responsible for recording ticket revenue, assisting with the administration of athletic financial aid, managing cash receipts, accounts receivable, financial reporting, and revenue related balance sheet activity for the Athletics Department. This position ensures accurate recording, reconciliations, and reporting of revenues and expenses in compliance with institutional and generally accepted accounting principles, as well as NCAA reporting requirements. Working closely with Athletics leadership, the ticket office, Athletics compliance staff, and campus partners, the role supports budgeting, forecasting, year-end reporting and NCAA agreed-upon procedures. The position serves as a key resource for athletic scholarship administration, ticket revenue operations, and departmental financial processes while maintaining strong internal controls and supporting the overall fiscal integrity of the Athletics Department.  

What we Pledge to You

Notre Dame Athletics and the Athletics Business Office is committed to your career development and growth as an individual. You can expect to learn directly from industry leading talent in the field of accounting, while reporting directly to a Certified Public Accountant. You will be hands on, making an impact on our student athletes’ experience, starting day one. We will give you a space to cultivate your passion for analytics, and opportunities to expand your horizon in the industry of intercollegiate athletics. We will respect your boundaries of work and life, and offer you an environment to grow, learn and be a force for good.

  The Fine Print

The Athletic Finance Coordinator will be responsible for the following:

Ticket Revenue Management

• Preparing daily deposits from the ticket platform and recording ticket revenue entries to the general ledger and recording all internal transfer ticket revenue & ticket wire receipts to the general ledger.
• Recording all secondary market commissions and third party ticket revenue to the general ledger.
• Working in conjunction with the ticket office on game settlements for ticketed sports.
• Preparing entries to recognize deferred ticket revenue at the start of each fiscal year.
• Working with campus partners to ensure timely recording of miscellaneous ticket revenue.
• Working in conjunction with the Athletic Ticket Office on game settlements for ticketed and to maintain item codes and related accounting identifiers within the ticket platform.
• Preparing journal entries to transfer non-athletic revenue collected via ticket platform to campus partners when applicable.
• Assisting in the monthly ticket revenue reconciliation and annual ticket reconciliation in conjunction with the NCAA Agreed Upon Procedures.

Athletic Financial Aid

• Financial aid calculations per Athletic grant-in-aid agreements and ensuring all aid percentages agree to signed agreements.
• Maintaining the financial aid ledger ensuring increases and changes to aid are captured and documented
• Performing weekly reconciliations of athletic aid.
• Assisting the Athletic Compliance Office with annual roster and financial aid meetings to ensure accuracy of scholarships and serving as the main contact for athletic aid and equivalency calculation questions.
• Assisting in the annual calculation of international tax liability in conjunction with the ND Tax.
• Preparing and processing off campus stipends for eligible student athletes.

Accounts Receivable & Revenue Collection

• Preparing department invoices and recording related revenue to the general ledger
• Recording and depositing check payments received with the institutions bank
• Processing credit card payments & preparing monthly journal entries to recognize revenue
• Recording conference & NCAA distributions for postseason reimbursements
• Serving as the departmental contact with central campus cash receipts team to ensure proper recording of receipts to proper FOAPAL within Athletics.

Balance Sheet Monitoring & Reporting 

• Monitoring activity & maintaining various balance sheet ledgers including accounts receivable, deferred revenue and credit card clearing accounts.
• Monitoring aged receivables for payment collection and record bad debt expense when warranted.
• Providing monthly balance sheet activity in conjunction with the month end forecast. 

Planning & Financial Reporting

• Working in conjunction with the Athletic Business Office staff with yearly budget preparation for the Athletics Department.
• Assisting in the preparation of the monthly ticket forecast by ensuring ticket revenue is recorded timely.
• Working in conjunction with the Assistant AD on year-end close procedures, year-end reporting and assist in selection support for the NCAA agreed upon procedures. 

Other Duties

• Completing other duties as assigned by Assistant AD.

What we Require from You

• Bachelor’s degree in accounting (preferred), Finance, Business Administration, or a related field
• High level of detail orientation with a strong commitment to accuracy, organization, and quality
• Ability to effectively manage multiple priorities in a fast-paced environment
• Proficient in Microsoft Excel & Google Sheets
• Knowledge of generally accepted accounting principles
• Strong interpersonal and communication skills
• Self-motivated, self-starter
• Ability to work with a team & willing to learn
• A sense of humor!

RESUME & COVER LETTER ARE REQUIRED to be considered for this position. Please add in the attachments section of your application. 

Pay range: Up to $60,000, commensurate with experience

Please submit your application by June 24th.

Benefits page: -compensation/

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.