Propsal Writer

Job ID: 2026_10_PrM

Role/Title: Proposal Writer
Priority: High – Immediate Hire

Hybrid Opportunity - Must be local to the DC/VA/MD area and available to work a hybrid schedule at the McLean office.

About iCatalyst

iCatalyst, Inc. is a next-generation technology company specializing in Artificial Intelligence (AI), Natural Language Processing (NLP), Machine Learning (ML), and Robotic Process Automation (RPA).

Since 2007, we have partnered with federal and commercial clients to deliver innovative, mission-driven solutions that enhance operational efficiency, digital transformation, and business outcomes.

Our solutions are built on a foundation of agility, security, and scalability, guided by our CMMI ML 3 Services and Software Development framework and backed by globally recognized certifications in ISO 9001:2015 (Quality Management) and ISO/IEC 27001:2022 (Information Security).

Core Capabilities

We specialize in AI-Driven Digital Transformation, Cloud and Infrastructure Modernization, Data Engineering and Advanced Analytics, Enterprise IT Modernization and Mission-Focused Program and Change Management.

Why Join iCatalyst?

At iCatalyst, our people are at the center of everything we do.

• Award-winning culture of innovation and a friendly workplace
• Work on cutting-edge AI and digital transformation projects
• Be part of a mission-driven team
• Grow your career in a stable, certified, high-performing organization
• Comprehensive benefits and wellness packages, 401K with company match, competitive pay

Role Overview

We are seeking a Proposal Writer to join our growing team in support of our corporate office.

This is an exciting opportunity to work on cutting‑edge technologies and contribute to impactful, mission‑critical initiatives.

Key Responsibilities

• Take responsibility for the development of compelling responses to federal/state contract opportunities. This includes all components of the response, e.g. identifying the opportunities, developing capability matrix and win themes, preparing responses including Executive Summaries, Technical Content, Past Performance etc. content that aligns with the opportunity’s objectives, and requirements (SOW, PWS etc.).
• The Proposal Writer will have a strong technical understanding to quickly interpret iCatalyst offerings and translate this into language aimed at both a business and a technical user and/or decision maker.
• The candidate will work independently, and if needed, successfully collaborate with different teams to develop compelling, technically accurate proposals, while adhering to strict deadlines and compliance requirements of the opportunity.
• Proposal writer will do the following:
  • Maintain a pipeline of opportunities using SAM, FAA eFAST, GMAS, OASIS+ (8(a) and Small Business, GSA 8(a) Stars III, PIEE, Symphony, NASA SEWP VI, GSA eBuy etc. and prepare an annual plan and roadmap for the bids.
  • Lead the full federal proposal lifecycle, including kickoff, schedule creation, storyboard development, color-team reviews, production, and secure submission.
  • Analyze all Sections, SOW/PWS, amendments, and attachments etc.; develop compliance matrices, outline templates, volume structures, and page budgets.
  • Manage deadlines, deliverables, reviews, and cross-functional collaboration across technical, management, contracts, legal, HR/staffing, and security teams.
  • Maintain rigorous version control, configuration management, and audit trails throughout the proposal effort.
• Content Development and Quality
  • Author, edit, and refine compliant and persuasive content including Executive Summaries, Technical and Management Volumes, Transition Plans, Past Performance, and Key Personnel sections.
  • Integrate win themes, discriminators, customer hot buttons, competitor analysis, and capture strategy into proposal narratives and graphics.
  • Ensure all submission artifacts (PDFs, forms, signatures, certifications) meet federal/state requirements and agency-specific formatting standards.
• Compliance and Governance
  • Ensure proposals adhere to FAR/AMS/DFARS, agency supplements, OCI/FOCI requirements, subcontracting rules, and internal corporate governance standards.
  • Support completion and verification of Representations & Certifications, Small Business Subcontracting Plans, and assumptions/BOEs.
  • Coordinate with security to ensure proper handling of CUI, classified addendums, personnel clearances, and facility clearance requirements.
• Pricing and Contractual Coordination
  • Align closely with Pricing/Finance on cost and price volume development, including labor categories, indirect, fee strategy, and price-to-win considerations.
  • Work with Contracts and Legal on terms and conditions, subcontractor agreements, teaming arrangements, NDAs, and agency‑mandated forms.
• Submission and Post‑Submission Activities
  • Oversee production, formatting, graphics, compliance checks, and secure proposal delivery via government portals (e.g., FAA eFAST, GMAS, OASIS+, GSA Stars III, PIEE, Symphony, NASA SEWP, GSA eBuy).
  • Manage Q&A responses, Evaluation Notices (ENs), clarifications, final proposal revisions (FPR), and BAFO submissions.
  • Conduct lessons learned, debrief analysis, and integrate improvements into proposal processes and libraries.
• Process Improvement and Knowledge Management
  • Maintain and enhance proposal templates, SOPs, checklists, and repositories of reusable content by agency/vehicle (IDIQ, GWAC, BPA)
  • Track KPIs including win rate, capture‑to‑bid conversion, color‑team performance, and proposal development cycle time
• Administrative
  • Take ownership and operate independently from preparing the response to its submission.

Required Skills

• Excellent communication and interpersonal skills
• The ability to translate business problems into practical, scalable technical solutions
• Strong attention to detail and monitor adherence to the schedule and deadlines
• Perform and/or ensure proposal color team recovery is conducted
• Self‑motivated, proactive, and energetic
• Strong sense of ownership and responsibility
• Expert in government contractor environment and proposals
• Able to multi‑task in a deadline‑driven environment
• Outstanding communication skills (written and oral); including a strong working knowledge of Microsoft Office Suite is a necessity
• Ability to work a flexible schedule. Monitor and guide the activities of the content providers to proposal volumes
• Strong analytical and problem‑solving abilities

Experience & Qualifications

• Minimum of 10 years in a technical writing or developmental editing role
• Ability to support multiple projects
• Fast‑paced, deadline‑driven environment requiring flexibility, attention to detail, and strong organizational skills
• Ability to manage complete proposal in its entirety
• Proven ability to work in fast‑paced, client‑focused environments
• Experience supporting federal programs preferred

Education

• Position requires BS/BA degree in Business Administration, Journalism, Computer Science, English, Technical Writing or similar discipline from an accredited university

Work Location and Schedule

• McLean, VA (Hybrid)
• Monday – Friday 8:30AM – 5:30PM EST
• Work schedules and arrangements (remote/hybrid) may be adjusted based on program needs

Employment Type

• Full‑Time, Salaried (Exempt)

Customer / Contract

• Corporate

Compensation

• The likely salary range or Hourly rate for this position is $80K-$110K.

Salary range reflects our commitment to pay equity and transparency. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, certifications, labor qualifications, geographic location and contractual requirements and could fall outside of this range.

Clearance Requirements

• U.S. Citizenship, permanent residence, or work authorization is required
• Ability to successfully pass a company background check
• Employment is subject to verification of eligibility to work in the United States

As part of the hiring process, we will ask you to complete a background verification process that may leverage artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during virtual interviews. We reserve the right to take your picture to verify your identity and prevent fraud. By proceeding, you authorize the collection, processing, and use of your biometric data for identity verification and security purposes.

Travel

• Minimal or no travel anticipated

Total Rewards and Benefits

We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

Our benefits package for eligible employees includes a variety of medical plan options, some with Health Savings Accounts, a dental plan option, a vision plan, and a 401(k)-plan offering the ability to contribute both pre‑ and post‑tax dollars up to the IRS annual limits and receive a company match.

To encourage work/life balance, iCatalyst offers employees a variety of paid time off plans, including vacation, sick, 11 Federal holidays, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long‑term disability benefits, life, accidental death and dismemberment, insurance are provided or available.

In addition, we offer our full‑time employees the following benefits subject to eligibility and iCatalyst policies.

• Phone and internet Reimbursement for eligible employees
• Transportation Support (Uber rides to & from HQ to select locations)
• Training & Education Assistance (per eligibility)
• Annual Wellness Benefit

• Social and Community giveback

Additional Information

• iCatalyst, Inc. is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or other protected characteristics
• Candidates will be required to adhere to client‑specific compliance requirements and sign NDAs
• iCatalyst reserves the right to modify job responsibilities, duties, or requirements as business needs evolve

For more information, please visit:

iCatalyst Careers Page
iCatalyst Website