Litigation Legal Secretary

Litigation Legal Secretary - Downtown Houston Area A prestigious international law firm operating in over 20 cities is seeking a Litigation Legal Secretary to add to their team. Candidates must have 5+ years of relevant litigation experience within a law firm setting. Preferred experience within O&G, appellate work, and general complex litigation. This position offers benefits and a great work environment as well as paid parking. The role is 100% in the office. Responsibilities Leadership & Participation Takes on leadership roles in team and firm projects. Assists with lawyer committee work, community service, and public relations activities. Administrative Support Manages attorney’s inbox, calendar, contacts, and client matter files. Routes internal/external mail and handles incoming electronic files (e.g., faxes, court filings). Client File Maintenance Follows firm policy for managing electronic and hardcopy files. Ensures proper labeling, barcoding, and timely closing of client files. Maintains compliance with Records policy. Electronic File Management Works with attorneys to store materials in iManage instead of personal folders. Provides assistance with organizing and filing electronic materials appropriately. Promotes paperless practices. Document Production Creates, edits, and proofreads legal documents and correspondence. Drafts transmittal letters and memoranda. Ensures documents meet firm standards. Scheduling & Communication Arranges conference calls, appointments, and meetings. Uses office equipment (fax, photocopy, video conferencing, scanning). Maintains up-to-date schedules and provides phone coverage as needed. Responds to client inquiries. Event & Travel Coordination Coordinates meetings, teleconferencing, catering, and travel arrangements. Prepares expense reports and payment requests according to firm policy. Other Duties Completes special projects as assigned. Qualifications Minimum 5 years of litigation support experience within a law firm. Preferred experience in oil & gas, appellate work, and complex litigation. #J-18808-Ljbffr