Senior/Executive Administrative Assistant (Anticipated) Jobs

Executive Administrative Assistant

Team: DCSA Administrative Services Location: Client Site - Quantico, VA (DCSA HQ) Travel: Local travel within 50 miles of RKB, Quantico, VA, will be required periodically (no more than twice per quarter) during performance to support alternate site visits Anticipated Period of Performance: TBD - 1 year + 4 option years Number of Vacancies: 1 POSITION NOT YET FUNDED. SOLICITING RESUMES FROM INTERESTED CANDIDATES FOR ANTICIPATED CONTRACT AWARD.

Background: Navanti is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leadership at the Defense Counterintelligence and Security Agency (DCSA). This key position will oversee front office operations, support strategic planning efforts, and ensure the smooth execution of critical administrative tasks. The role requires managing complex schedules, coordinating events, and preparing communications on behalf of senior leaders. The ideal candidate will have experience in an executive assistant capacity, possess strong organizational skills, and excel at multitasking in a fast-paced environment.

Responsibilities

• Support senior leadership and by overseeing daily operations of the front office. Plan and execute conferences and events, including retirements, promotions, training, orientations, and offsite meetings.
• Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff on staff actions, events, and activities.
• Develop, manage, and deliver daily and weekly strategic activities and communications on behalf of the Director.
• Attend high-level internal and external meetings and briefings with senior leadership; take notes, document actions, follow up, and monitor actions to completion.

• Independently create and brief presentations/messages to senior leadership and the DCSA workforce during town halls.
• Draft articulate responses to compliance issues and manage complex correspondence.

• Develop plans and objectives for assigned projects; conduct studies and analyses on issues and problems.
• Manage high-priority special projects for senior leadership, conducting detailed research and making recommendations on critical issues.
• Review work products from DCSA organizations, ensuring alignment with tasking, Director's instructions, and DCSA priorities.

• Oversee training and development, onboarding/off-boarding of civilian employees, and manpower planning/staffing actions.

• Assist in executing strategic visits and communications for senior leadership.
• Relieve senior leadership of detailed planning for complex communications and messaging initiatives.
• Attend DCSA and OSD meetings with senior leadership, follow up with action items, and ensure timely completion of actions.

Minimum Qualifications

• Bachelor's degree in Business Administration or related field (highly desired).
• 2-4 years of experience as an executive assistant or senior administrative assistant, with demonstrated ability to support high-level leaders.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills, including experience drafting executive-level correspondence.
• Excellent organizational skills and ability to manage multiple priorities.

Clearance Requirement

• Active DoD SECRET clearance.