SENIOR CLERK - 64005617

Senior Clerk

This position follows the ten-month academic calendar for Sarasota County Schools, earning $1,336.93 - $1,346.15/ biweekly. Your specific responsibilities include specialized clerical duties requiring independent judgment in the area of School Health in a large county health department. This individual works in a comprehensive school health program under the supervision of a Senior Clerical Supervisor SES. Performs mandated screenings for vision, height/weight and assists nurses during scoliosis screenings for public/charter school students in Sarasota County.

General Screening:

• Assembles supplies and screening equipment for transport to schools.
• Prepares a screening schedule at each school if school staff has not done so. If school staff has prepared a schedule, review and revise as necessary.
• Records each student's individual screening results on the computer.

Vision Screening:

• Conducts vision screenings on students in compliance with Florida Statutes. Screenings will include some or all of the following depending upon grade level:
• SPOT Vision Color
• Measures Height and Weight of Public/Charter School Students in the County:
• Measures the height (in inches) of all students in compliance with Florida Statutes and record individual results on the computer.
• Weighs each student in the targeted grades and record individual results on the computer.

Scoliosis Screenings:

• Assists nurses with mandated scoliosis screenings as requested. Ensures that students are rotated to scoliosis screening site.
• Instructs nurses to record screening results on the computer.

Participates in clerical meetings, pre-screening meetings in August, attends all scheduled refresher trainings, assembles all screening equipment to ensure it is in working order, trains newly hired screeners as needed, participates in post-screening meeting second semester, shares problems, suggests solutions to problems, suggests ways to improve the process, assists with screening letters and reports for mandated screenings, runs letters and reports and help with mailings, runs second vision letters and reports, helps prepare the next year's screening schedule, assists with online student health record reviews, determines compliance with Florida Statutes for immunizations, searches electronic files and FLSHOTS to determine immunization status, certifies and enter vaccinations as needed in FLSHOTS, provides registrar with letters to send to parents when incomplete or inaccurate immunization data is received, tracks immunization status of students and work with school personnel on compliance issues, provides immunization information to new registrars and provide remedial training as needed, updates letters and forms to ensure up-to-date immunization information, prepares letters for mailing to parents of students with upcoming immunizations (have temporary exemptions), assists with collection and compilation of grades K & 7 immunization data for annual compliance report, determines compliance of physical exam as full system check, runs and interprets immunization reports, accesses electronic immunization information in Florida Shots (FLSHOTs) and upload to students' electronic record and enter vaccines into student information system, visits private schools and reviews any KG or 7th grade records that have not been reviewed, writes letters for students not in compliance for immunizations and physicals, follows-up with schools until all students are in compliance, performs other related duties as assigned per supervisor's instructions, provides services prior to and following disasters as needed, attends team meetings, Department of Health (DOH)-Sarasota staff meetings and participates in staff development activities when appropriate, maintains client confidentiality in a manner consistent with chapter 384.29, and DOH policy, follows Department of Health rules and regulations and departmental policies and procedures, performs related duties as necessary with adjustable scheduling.

Required knowledge, skills, and abilities include the ability to independently prepare written materials, organize workload and meet deadlines, effectively communicate with staff and the public, interact appropriately with others and maintain effective working relationships, adjust to changes in work environment and responsibilities, operate various machines and equipment such as computers, copiers, fax machines, etc., and experience with Microsoft Office products including Outlook, Word, and Excel.

The benefits of working for the State of Florida include annual and sick leave benefits, paid holidays, state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more. For a more complete list of benefits, visit