Office Manager and People Operations Assistant

Job Description

Job Description

JOB BRIEF

As GreenSlate's Office Manager and People Operations Assistant, you will be the face and function of our Burbank office, greeting visitors, managing calls, and keeping day-to-day operations running smoothly. You will also partner closely with the People Operations team to support employee engagement, onboarding, benefits administration, labor law compliance, and company-wide event planning. In this role, you will provide backup support to our Payroll Operations team, helping ensure payroll-related mailings and E-Verify tasks are completed accurately and on time. Your work keeps our people supported and our office running efficiently, directly enabling the teams that power GreenSlate's mission to modernize entertainment payroll and production accounting.

This is an in-office position based in Burbank, California.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com. 

WHAT WE EXPECT FROM YOU

• Answer and route incoming calls, greet visitors, and handle general inquiries to ensure smooth office operations
• Assist with general office tasks, including managing office supplies, scheduling meetings, and maintaining a clean, organized office environment
• Prepare for on-site client and other guest meetings in the office
• Assist the People Operations team with administrative tasks and employee engagement, including but not limited to:
  • Tracking annual employee training
  • Creating calendars and communications for holidays and payroll dates
  • Responding to external unemployment insurance claims
  • Maintaining labor law poster compliance for remote and in-office employees
  • Assisting the benefits team with employee benefits questions and medical support notices
  • Leading the onboarding process for new employees
  • Maintaining the company intranet site
  • Coordinating GreenSlate gear for new and current employees
• Plan in-office and virtual events regionally and company-wide with People Operations and the Social Committee
• Provide support to various departments as needed, ensuring tasks are completed efficiently and in a timely manner
• Provide support to the Payroll Operations department as the backup for Payroll Assistants, including but not limited to: timely outgoing payroll-related checks, FedEx, priority mailing, messengers, and E-Verify
• Be the main point of contact for the other GreenSlate office locations for ordering office supplies

WHO YOU ARE

• 1-2 years of experience in office administration and/or People Operations (HR) support is preferred
• A highly motivated self-starter capable of tactical execution in a fast-paced environment, with the ability to make independent, proactive decisions and deliver high-quality work with sound judgment
• Strong communication and interpersonal skills, along with a friendly and professional demeanor for handling phone calls and office visitors
• Excellent organizational and multitasking abilities
• Proficiency with Google Suite
• Ability to handle confidential information with discretion and to act with integrity and professionalism
• Ability to work in the office from 9:00-6:00 PST Monday-Friday           

WHAT YOU CAN EXPECT FROM US

• Compensation that reflects your value: Competitive salary packages tailored to your experience, with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts, and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service, and Collaboration drive everything we do, backed by access to leading AI tools, so you can work smarter, not harder

SALARY RANGE:

$24.00 to $26.45/hr plus overtime 

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule.  The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members. At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

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