Administrative Assistant, Finance

Job Description

Job Description

About This Role

Peachtree Academy is a private school that seeks a knowledgeable candidate who appreciates working in a fast-paced, family atmosphere. Skills will need to include the ability to be customer service oriented and work with the public. Strong organizational skills are a must. This candidate will screen resumes and schedule fingerprinting appointments for potential employees, schedule interviews with administrators, and complete the onboarding process for new hires. Additionally, you would work with financial information to classify and record data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. Knowledge of Quickbooks is a requirement. This position is full-time. A review will be performed after 90 days with additional compensation based on experience and knowledge. Christian work environment.

What You'll Do

• Accounts payable
• Use Google Docs and Google Sheets to work collaboratively on school documents - proficiency in Word and Excel may be substituted.
• Comply with federal, state, and company policies, procedures, and regulations.
• Debit, credit, and total accounts on computer spreadsheets and databases using specialized accounting software
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers
• Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures
• Compile statistical, financial, accounting, or auditing reports and tables about such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Code documents according to company procedures
• Access computerized financial information to answer general questions as well as those related to specific accounts
• Operate 10-key calculators and copy machines to perform calculations and produce documents
• Reconcile or note and report discrepancies found in records
• Reconcile credit card statements
• Perform general office duties, such as filing, answering telephones, and handling routine correspondence
• Prepare trial balances of books
• Prepare purchase orders and expense reports
• Order cleaning and office products

Requirements

• Operate office equipment
• Human Resources experience
• Quickbooks experience
• Be customer service oriented
• Answer telephones to provide information
• File documents or records
• Verify the accuracy of financial data reported by departments
• Compile data or documentation
• Maintain inventory records
• Maintain employee files
• Maintain financial records
• Calculate financial data
• Prepare documentation for contracts, transactions, or regulatory compliance

Nice To Haves

• Payroll management software like ADP
• Accounts payable software experience
• Financial reporting software
• Copier / Scanner / Fax
• Image scanners
• Google Docs and Sheets
• Microsoft Word and Excel
• Experience with Canva

Benefits

• 401K retirement program plus a 4% match

  Private school tuition discounts

  Early childhood tuition assistance

About Us

About Peachtree Academy

Peachtree Academy is a state-of-the-art private Christian school serving students from Pre-Kindergarten through 12th grade. We are fully accredited at the highest level through Cognia (formerly AdvancED), reflecting our commitment to excellence in academics, leadership, and continuous improvement. At Peachtree Academy, we challenge and inspire students every day through rigorous academics, strong character development, and meaningful growth opportunities. Our faculty members are innovative educators who are passionate about shaping the next generation of leaders and making a lasting difference in the lives of their students. Our students regularly compete in a variety of academic events, including Math Olympics, Creative Writing competitions, Spelling Bees, and Science Fairs. We also offer more than 17 athletic teams, encouraging teamwork, discipline, and school pride. We believe in educating the whole child. Students are encouraged to explore their gifts and talents through a wide variety of extracurricular opportunities, including soccer, football, baseball, archery, language programs, chess, drama, music, and dance.

Why Work at Peachtree Academy

At Peachtree Academy, our teachers are more than educators — they are mentors, leaders, and partners in shaping students’ futures. Our faculty enjoy:

• A supportive and collaborative school culture where parents are required to contribute at least 10 hours of volunteer time each year
• Opportunities to be innovative and bring creativity into the classroom
• Small class sizes that allow teachers to truly build relationships their students
• A leadership team that supports professional growth and development
• The chance to create a lasting impact on students’ lives and the community
• We are looking for passionate educators who believe teaching is a calling, who are excited to inspire young minds, and who want to be part of a school that values excellence, faith, and community.

About Peachtree Prep, our Early Childhood Division

The early childhood division of the school bases its academic program on a weekly unit of study for academic advancement. Teachers use lesson plans to guide the delivery of information and address individual issues of advanced skill levels or areas of improvement that are needed. Parents may supplement the curriculum by bringing in books, materials, or ideas related to the theme for the benefit of the class.