Program Specialist I - Maintenance Office Administrator - Ramsey Unit

Program Specialist I – Maintenance Office Administrator – Ramsey Unit Job Description Type: Office and Administrative Support; Employee Status: Regular; Schedule: Full‑time; Overtime Status: Non‑exempt; Location: United States, Texas, Rosharon. Job Summary Performs routine consultative services and technical assistance work. Works under moderate supervision providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Essential Functions Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. Coordinates maintenance and construction work between staff and departments of the agency and confers with staff on maintenance and construction program problems. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. Assists in maintaining the security of assigned inmates. Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications Education, Experience, and Training Graduation from an accredited senior high school or equivalent, or GED. Five years full‑time, wage‑earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from an accredited college or university may be substituted for each six months of experience. Facilities maintenance experience preferred. Experience in the supervision of employees or inmates preferred. Ability to maintain the security and integrity of critical infrastructure as defined by state law. Knowledge and Skills Knowledge of office practices and administrative procedures. Knowledge of business terminology, spelling, punctuation, and grammar. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. Skill to communicate ideas and instructions clearly and concisely. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. Skill to interpret and apply rules, regulations, policies, and procedures. Skill in problem‑solving techniques. Skill in the use of computers and related equipment in a stand‑alone or local area network environment. Skill to prepare and maintain complex records and files in an automated system. Skill to plan work in order to meet established guidelines. Additional Requirements With or Without Reasonable Accommodation A. Physical Ability Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Working Conditions Working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment Used Computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Equal Opportunity Statement The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. #J-18808-Ljbffr