Administrative Assistant

Job Description

Job Description

At 4over, we are committed to building a diverse and inclusive workplace welcoming to people of all backgrounds. Providing our employees with job training and opportunities for growth, development, and advancement. We take pride in fostering a safe environment for all employees in our climate-controlled plants.

Summary : 

The Plant Administrative Clerk provides essential administrative and clerical support to the Plant Manager, Administrative Assistant, and other supervisors. This role ensures smooth day-to-day operations by managing communications, supporting Human Resources functions, maintaining records, and coordinating administrative activities across the plant.

Schedule : 1st shift, Monday-Friday, eight or more hours per day, five days per week based on business needs. Primary schedule will be 7:00 AM – 3:00 PM, or similar. Training may occur at other times. 

Salary Range: $18 - $22 per hour.

Compensation commensurate with experience. At this time, we are not engaging with agencies or third-party recruiters. Thank you for your understanding.

Duties and Responsibilities

• Serve as the first point of contact for visitors and telephone inquiries
• Support local HR functions including screening resumes, scheduling interviews, onboarding new hires, processing employee documentation, and coordinating open enrollment activities
• Act as a liaison between plant personnel and the corporate HR department
• Maintain compliance with company policies and the employee handbook
• Exercise sound judgment in identifying issues that require escalation to HR management
• Prepare, revise, and review various documents, reports, and spreadsheets
• Manage calendars, appointments, and meeting schedules
• Distribute internal communications and staff memos
• Order and maintain inventory for office supplies, janitorial materials, machine parts, and other plant consumables
• Organize and maintain accurate records, files, and reports
• Create and update logs and databases as needed
• Foster and maintain a professional, clean, and organized office environment
• Wear all assigned Personal Protective Equipment (PPE) when required
• Complete and maintain all required paperwork, records, documents, etc.
• Regularly perform general housekeeping duties in your work area(s)
• Adhere to all safety policies and protocols and maintain a safe working environment
• Attend all department/company meetings
• Other duties as assigned 

For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description. 

Experience & Qualifications

EDUCATION, LICENSES, CERTIFICATIONS, AND/OR EXPERIENCES: 

• High school diploma required; college degree preferred
• Minimum of two (2) years’ administrative and/or HR experience in a manufacturing environment 
• Bilingual (English/Spanish) 
• High level of discretion and ability to maintain confidentiality
• Strong organizational skills with attention to detail and the ability to manage multiple tasks
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experienced with standard office equipment
• Typing speed of at least 45 WPM with minimal errors
• Dependable, punctual, and responsible with a professional demeanor

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:

• Problem-Solving and Adaptability: Strong problem-solving skills when faced with unexpected challenges, such as machine malfunctions, material shortages, or errors in print quality. Ability to adapt to new printing technologies or changes in production schedules, ensuring smooth operations despite changes.
• Time Management & Efficiency: Ability to manage multiple print jobs simultaneously, ensuring deadlines are met without sacrificing quality. Organizing workflows, preparing materials in advance, and optimizing print runs for efficiency and cost-effectiveness.
• Attention to Detail: Precision in monitoring print jobs to ensure all details, such as color accuracy, image sharpness, and print placement, meet the required standards. Detecting small defects or inconsistencies during production and taking corrective action immediately.
• Communication Skills: Ability to read and understand corporate policies, job-related documents, and written/verbal instructions in English to ensure effective and compliant job performance.
• Strong foundational math skills, with the ability to perform basic operations including addition, subtraction, multiplication, and division.
• Highly detail-oriented, organized, and efficient in managing time, with a proven ability to meet deadlines and complete tasks accurately.

PHYSICAL DEMANDS:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• The job requires constant or frequent standing, walking, squatting, stopping, crouching and reaching
• May require some kneeling and may require the use of feet to operate machinery
• Frequent use of hands/fingers to operate machine and/or handle and grasp product
• Frequent lifting or moving product weighing up to 50 pounds at, below or above shoulder level
• Vision requirements: close vision, depth perception, ability to adjust focus and ability to see the differences between colors, shades, and brightness

WORK ENVIRONMENT:

The work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Within this manufacturing environment the employee is regularly exposed to noise at varying levels.
• Within this manufacturing environment the employee is regularly exposed to smells at varying levels.
• Employee will heavily rely on vision to ensure the quality of products.

4over Company History: 4over was founded in February of 2001. What started off as creating business cards and webpage designs by a husband and wife, quickly flourished. Since the company was founded, we are now a private equity owned company growing and expanding across many states. Through our 4over Core Attributes, we are committed to meeting and exceeding customer expectations, cultivating and nurturing our relationships, providing excellence and caring for others.

Health and Life Insurance

• Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
• 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000
• Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment

401(k) Retirement Plan