FINANCE & COMPLIANCE ASSOCIATE | Apply by September 13, 2026

Medical, Dental, Vision, Basic Life Insurance, Voluntary Life Insurance, FSA, Long-Term Disability, Short-Term Disability, 401(k) Matching, Holiday Pay, Sick Leave, and Vacation Pay. Work Schedule Monday – Friday, 8:30 AM – 5:00 PM Salary Range $60,000 – $65,000 Status Full-Time (Exempt) Reports To Executive Director Direct Reports To Finance Director and Executive Director POSITION SUMMARY The Finance & Compliance Associate serves as the primary lead overseeing financial reporting, audit and regulatory compliance, the annual budgeting process, and the monthly close cycle for both First Americans Museum (FAM) and Thirty Nine Enterprises, LLC (39). The Finance & Compliance Associate works closely with the Finance Director, FAM/39 Directors, and Executive Leadership while ensures accuracy, transparency, and accountability across all fiscal activities. The Finance & Compliance Associate has strong financial accounting and analytical expertise with exceptional leadership and interpersonal skills to support organizational decision-making and long‑term sustainability. The Finance & Compliance Associate manages complex financial systems, timelines, and reporting requirements to ensure timely and accurate financial outputs, exercise discretion in handling sensitive financial information, and engage in cross‑departmental collaboration to align financial practices with organizational goals. The Finance & Compliance Associate regularly takes initiative to strengthen internal controls, support audit readiness, and improve financial processes. In coordination with the Finance, Executive Leadership and the Institutional Advancement Department, they support the financial oversight of various contracts, grant agreements, and Requests for Proposals (RFPs). This role works to ensure alignment with funding requirements, organizational policies, and compliance standards. This role maintains financial records and reporting structures across multiple departments, projects, and funding sources, and has a deep understanding of nonprofit financial management, including grant and fund accounting. DUTIES & RESPONSIBILITIES Execute the monthly, quarterly, and annual closing cycles for FAM and 39 to guarantee timely, accurate, and GAAP-compliant financial statements. Partner with departmental heads during monthly budget alignment sessions to manage real-time spending, forecast adjustments, and variance analyses. Orchestrate the annual budgeting process across all departments, encompassing project pipelines, grant allocations, and organizational fund structures Collaborate across FAM/39 departments to guide annual budget development, track real-time spending, and manage ongoing monthly adjustments. Architect long‑term financial plans, forecasts, and scenario models to fuel data‑driven strategic decisions by executive leadership. Synthesize quarterly performance packets for the FAM Board of Directors and the Executive Director to deliver clear operational insights. Audit daily ledger activity, journal entries, and reconciliations to eliminate compliance gaps, data redundancies, and financial anomalies. Perform continuous maintenance on the Chart of Accounts to streamline departmental usage and optimize financial reporting accuracy. Control user access governance within Financial Edge and peripheral operational software to enforce strict authorization protocols. Direct audit readiness initiatives and spearhead regulatory filing compliance, including program audits, monthly sales tax returns, and annual city budget submissions. Govern financial operations for restricted funds, ensuring bulletproof tracking, reporting, and compliance for all grants and contracts. Design, implement, and audit internal controls and risk assessment frameworks to aggressively safeguard organizational assets for both entities Identify potential internal control weaknesses and implement risk assessment frameworks. Support the financial review and management of contracts, grant agreements, and vendor relationships for both FAM and 39. Support accounts payable/receivable functions. Serve as the primary alternate for the Finance Director maintaining operational continuity across credit card data compilation, monthly payroll administration, bank reconciliations and related‑party transaction management. Serve as the primary alternate for core banking functions, including physical and remote deposits, check issuance and transactional record‑keeping. Provide guidance and training to improve financial literacy and ownership. Additional duties as assigned. QUALIFICATIONS To be successful in this position, the Finance & Compliance Associate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Degree in Accounting/Finance with CPA designation preferred. Over 3 years of progressive experience leading financial operations, organizational governance, budgeting and GAAP-compliant reporting. Proven capability in cultivating high‑performing, collaborative teams and driving positive workplace culture. Background in establishing internal controls, managing financial oversight, and mitigating organizational risks. Specialized proficiency in non‑profit financial management, including grant compliance and fund tracking. Advanced mastery of Excel, corporate accounting platforms, and diverse operational data systems—including POS, payment process, and related dashboards. Sharp analytical and project management skills paired with strict attention to detail and unwavering ethical judgment. Superior written and verbal skills, with a proven ability to resolve conflicts and demystify complex financial data for non‑technical stakeholders. SUPERVISION: The Finance & Compliance Associate reports to the Finance Director. GUIDELINES: The Finance & Compliance Associate is to always adhere to the policies and ethics of FAM. Employee should wear appropriate office attire as per policy and asks for assistance on any matters not covered by this job description. QUALITY MANAGEMENT: Looks for ways to improve and promote quality. Demonstrates accuracy and thoroughness. ETHICS: Treats people with respect. Keeps commitments. Inspires the trust of others. Works with integrity and ethically. Upholds organizational values. JUDGEMENT: Displays willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision‑making process. Makes timely decisions. PLANNING/ORGANIZING: Prioritizes and plan work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives. We Are FAM One Place, Many Nations: In one place, visitors experience the collective histories of 39 distinctive First American Nations in Oklahoma today. First Americans Museum shares the cultural diversity, history, and contributions of the First Americans. FAM Land and Peoples Acknowledgement: First Americans Museum (FAM) honors the ancestors who lived here before it was Oklahoma. We honor the indigenous people who inhabited these lands before the United States was established. They include the Apache, Caddo, Tonkawa, and Wichita. We also honor those tribes who have a historical relationship to this region, including the Comanche, Kiowa, Osage and Quapaw. We acknowledge the Muscogee (Creek) and Seminole who were once assigned the land upon which FAM resides. Today, 39 distinct tribal nations reside in Oklahoma. We are as diverse culturally and linguistically as the nations on the European continent. We are not in Oklahoma by choice. Many of our peoples were forcibly removed and relocated from the far reaches of the contiguous United States. After nearly 200 years, our histories and cultural lifeways are now interwoven into this landscape. The Choctaw people call this land Okla Homma. Okla Homma means “red people”, the place we now call home. Our National Story: Only a few tribal Nations were indigenous to what is now the State of Oklahoma. All others were removed from homelands across the contiguous U.S. to Indian Territory. In 1907 Oklahoma became the 46 th state to enter the union. The state’s name comes from two Choctaw words “Okla” and “Homma” meaning Red People. Our Mission: To serve as a dynamic center promoting awareness and educating the broader public about the unique cultures, diversity, history, contributions, and resilience of the First American Nations in Oklahoma today. Our Core Values RESPECT: Acknowledge and celebrate the worth of all peoples. RECIPROCITY: Promotes the mutual exchange of knowledge, ideas, and perspectives. RELATIONSHIPS: Strengthen connections with our local, regional, and global communities. RESPONSIBILITY: Educate the broader public and foster truth‑telling. PHYSICAL REQUIREMENTS: Dexterity enough to use a keyboard and telephone; occasional lifting, carrying, pushing and pulling up to 25 pounds; may be subject to extended periods of walking, standing, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Some overnight travel may be necessary. EQUAL OPPORTUNITY EMPLOYER: First Americans Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. #J-18808-Ljbffr Famok